SECRETARY
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Key skills for this role
About the Role
Description: A secretary provides administrative support for a company, department or individual. Your secretary job description might include duties such as email communication, scheduling appointments and maintaining an organized filing system.
Key Skills for This Role
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Overview
- **Description:** A secretary provides administrative support for a company, department or individual.
- Your secretary job description might include duties such as email communication, scheduling appointments and maintaining an organized filing system.
- Secretary duties and responsibilities:
- Secretaries may spend time on administrative work.
- Common duties can include:
- Organise and schedule meetings, appointments, and conferences, ensuring all materials are prepared in advance.
- Draft, proofread, and distribute emails, memos, and other correspondence handling on behalf of the executives.
- Track and prioritize tasks for the executive team, ensuring deadlines are met, and issues are escalated as necessary.
- Manage executive expense reports, invoices, and other financial documents.
- Handle incoming calls and communications, prioritizing important matters and redirecting as appropriate.
- Assist with preparing and coordinating meetings, including agenda preparation and minute-taking.
- Maintain databases and records for executive reference and ensure documents and correspondence are handled and filed systematically.
- Required skills and qualifications
- **Residing & eligible working at Qatar (from Phil. if possible)**
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- **07-10 years of experience** as a Secretary, Administrative Assistant, or similar secretarial or administrative support role, supporting senior executives.
- Proficiency in office management software (e.g., Microsoft Office Suite, Google Workspace).
- Excellent written and verbal communication skills.
- Good time management with the ability to multitask and prioritise tasks in a fast-paced environment.
- Attention to detail and accuracy in handling tasks and documents.
- High level of professionalism, integrity, and discretion in handling sensitive information.
- Excellent interpersonal skills for interacting with stakeholders at all levels.
- Strong problem-solving and critical thinking skills with the ability to work independently.
Application Question(s)
- Are you willing to work under pressure?
Experience
- Secretarial Works: 7 years (Required)
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