Secretary

Overview

Project Administration & Coordination

• Provide comprehensive administrative support to the PMC team and Project Manager.
• Manage project calendars, schedules, and meeting arrangements.
• Prepare agendas, take meeting minutes, and track follow-up actions.
• Coordinate communication between PMC, client representatives, contractors, and stakeholders.
• Support project onboarding activities (badges, access, safety inductions, etc.).

Document Control & Information Management

• Maintain and update project documentation in accordance with PMC standards.
• Manage correspondence, technical documents, drawings, and submittals.
• Ensure timely distribution of documents to relevant parties and track responses.
• Support the use of document control systems such as Aconex, Procore, SharePoint, or similar platforms.
• Ensure document compliance with quality management procedures.

Reporting & Project Support

• Assist in preparing weekly, monthly, and progress reports for internal and client submission.
• Support data collection for KPIs, dashboards, and project trackers.
• Maintain project registers (RFI, NCR, submittals, contracts, drawings, etc.).
• Assist with compiling presentations, reports, and other project deliverables.

Office & Logistics Support

• Oversee project office supplies, equipment, and coordination with facility teams.
• Arrange travel, accommodation, and logistics for PMC personnel as required.
• Support project events, workshops, and audits.

About You

• Bachelor's degree in Business Administration, Office Management, or related field.
• 3 – 5 years of experience as a Project Secretary, Administrative Coordinator, or Document Controller.
• Experience working within PMC or large-scale construction/engineering projects highly preferred.
• Prior exposure to major project environments in sectors such as infrastructure, oil & gas, real estate development, or industrial projects is an advantage.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience with project management or document control systems (Aconex, SharePoint, EDMS).
• Strong organizational and time‑management skills.
• Excellent English communication skills (written and verbal).
• Rewards & benefits
• Explore the rewards and benefits that help you thrive – at every stage of your life and your career.
• This includes:
• Tax-free salary.
• Comprehensive life insurance coverage.
• Premium medical insurance for you and your dependents.
• Generous annual leave balance.
• Flexible and hybrid work solutions.
• Remote work opportunities outside of country.
• Company gratuity scheme.
• Discretionary bonus program.
• Annual flight contribution.
• Relocation assistance.
• Transportation & housing allowances (available for remote work locations).
• Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition.
• Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.

About AtkinsRéalis