Secretary; 4162-404-A

The Secretary will provide the overall management of front desk including phones, staff schedules in reception book, distribution of telephone referrals, following up for missed Doctor Appointments, verifying Medicaid coverage, collection of client fees/maintenance of fee cards, & distribution/logging of Metro cards. Provides assistance to clients as they come in and performs lightweight clerical duties to the attending staff.

Responsible for front desk including phone, scheduling intakes, and distribution of telephone referrals.

Enter all staff appointment schedules in reception desk book.

Manages MD schedule and contacts all no shows, following up for missed Appointments.

Monitor/maintain waiting room.

General office duties including but not limited to typing, faxing copying, and filing.

Perform clerical duties for staff Psychiatrists such as pulling charts, preparing encounter forms, & making appointment reminder calls to clients.

Verifying Medicaid coverage, collection of client fees/maintenance of fee cards & distribution/logging of Metro cards.

Maintain updated client roster.

High School Diploma or GED required.

3 years Business experience including office clerical, data entry and basic accounting required.

Excellent oral & written communication skills.

Excellent Computer skills; knowledgeable in Microsoft office.

Excellent organizational skills.

Ability to prioritize and multitask, offer feedback and constructive criticism.

Bilingual/Spanish speaking preferred