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Scheduling Administrator

EMED Group
Bristol, GBR
Full-time
Mid
Onsite
Discovered 2 days ago

Full Job Posting

Key Responsibilities

  • Coordinate workforce planning to ensure appropriate staffing levels are maintained to meet operational demand and service KPIs.
  • Maintain accurate workforce management records, including annual leave, sickness, training, rota changes, parental leave and staff abstractions.
  • Manage staff leave requests, relief shifts and rota changes in line with organisational policies and operational requirements.
  • Produce workforce reports and analyse key performance indicators, including overtime, staffing abstractions and resource utilisation.
  • Liaise with managers, HR, payroll providers and operational teams to resolve staffing and payroll queries efficiently.
  • Support the maintenance and continuous improvement of workforce management and scheduling systems, identifying and resolving system issues where required.
  • Provide professional advice and support to staff regarding workforce planning, rostering and resourcing queries.
  • Ensure compliance with relevant legislation, including Data Protection, Freedom of Information and Working Time Regulations.
  • Contribute to policy and process reviews, recommending improvements to enhance efficiency and service delivery.
  • Support the Resourcing Team by providing cover for colleagues and deputising for the Resourcing Team Leader when required.
  • What We're Looking For
  • Excellent organisational skills with the ability to manage multiple priorities in a fast-paced environment.
  • Strong analytical skills with experience producing reports and interpreting workforce data.
  • Excellent communication and stakeholder management skills.
  • Experience using workforce management, scheduling or rostering systems.
  • High level of accuracy and attention to detail.
  • Ability to work collaboratively across departments while maintaining confidentiality and professionalism.
  • Knowledge of workforce planning principles and relevant employment legislation is desirable.

Qualifications

  • Excellent organisational skills with the ability to manage multiple priorities in a fast-paced environment.
  • Strong analytical skills with experience producing reports and interpreting workforce data.
  • Excellent communication and stakeholder management skills.
  • Experience using workforce management, scheduling or rostering systems.
  • High level of accuracy and attention to detail.
  • Ability to work collaboratively across departments while maintaining confidentiality and professionalism.
  • Knowledge of workforce planning principles and relevant employment legislation is desirable.

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