Scheduler/Reporting Manager

About This Role

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Position OverviewWe are seeking an experienced Scheduler/Reporting Manager to lead project scheduling, progress monitoring, and reporting functions across our portfolio. The successful candidate will develop and maintain comprehensive project schedules, analyze project performance, and deliver insightful reports to stakeholders while ensuring alignment with project objectives and contractual requirements.

Key ResponsibilitiesSchedule Development and Management

Develop, implement, and maintain detailed project schedules using industry-standard scheduling software (Primavera P6, MS Project)

Create baseline schedules, work breakdown structures (WBS), and activity logic networks for multiple concurrent projects

Coordinate with project managers, engineers, and contractors to define scope, sequencing, durations, and resource requirements

Establish critical path analysis and identify schedule risks and opportunities

Conduct schedule reviews and updates to reflect actual progress and approved changes

Progress Monitoring and Analysis

Monitor project progress against approved baseline schedules on a regular basis

Perform earned value analysis and trend analysis to forecast completion dates

Identify schedule variances, delays, and potential impacts on project milestones

Analyze critical path activities and recommend recovery strategies

Track and report on key performance indicators (KPIs) related to schedule performance

Reporting and Documentation

Prepare comprehensive progress reports including schedule narratives, graphics, and analysis

Generate weekly, monthly, and ad-hoc reports for internal management and external stakeholders

Create executive dashboards and visual presentations of project status

Document schedule changes, delays, and their impacts with supporting evidence

Maintain organized schedule archives and version control

Coordination and Communication

Facilitate scheduling meetings with project teams, contractors, and consultants

Review and integrate contractor and subcontractor schedules into master project schedules

Coordinate with procurement, design, and construction teams to ensure schedule alignment

Communicate schedule requirements, constraints, and updates to all stakeholders

Resolve scheduling conflicts and resource allocation issues across projects

Change Management

Assess schedule impacts of change orders, variations, and scope modifications

Prepare time impact analysis (TIA) and delay analysis reports

Support claims management with schedule-related documentation and analysis

Maintain change logs and track schedule revisions

Team Leadership

Lead and mentor scheduling team members and planners

Provide training on scheduling methodologies, software, and best practices

Establish scheduling standards, procedures, and templates

Foster a culture of accuracy, accountability, and continuous improvement

Risk Management

Identify schedule risks and develop mitigation strategies

Conduct "what-if" scenario analysis and contingency planning

Maintain risk registers with schedule-related risks and mitigation actions

Support project teams in proactive risk management

Required QualificationsEducation

Bachelor's degree in Engineering, Construction Management, Project Management, or related field

Professional certifications such as PMI-SP (Scheduling Professional) or PSP (Planning & Scheduling Professional) preferred

Experience

Minimum 8-10 years of progressive experience in project scheduling and planning

At least 3-5 years in a scheduling management or leadership role

Experience managing schedules for complex, multi-disciplinary projects

Proven track record of delivering accurate schedules and reports on large-scale projects

Technical Expertise

Advanced proficiency in Primavera P6 (essential)

Working knowledge of MS Project and other scheduling tools

Strong understanding of Critical Path Method (CPM) scheduling principles

Experience with earned value management (EVM) techniques

Familiarity with scheduling best practices (AACE, PMI, DCMA 14-point assessment)

Analytical Skills

Excellent analytical and problem-solving capabilities

Ability to interpret complex data and present findings clearly

Strong attention to detail and accuracy

Proficiency in data analysis and visualization tools (Excel, Power BI, Tableau)

Communication and Leadership

Outstanding written and verbal communication skills in English

Proven leadership and team management abilities

Strong stakeholder management and interpersonal skills

Ability to influence and negotiate with diverse stakeholders

Preferred QualificationsBachelor's degree in Project Management or related field

PMP (Project Management Professional) certification

Experience in [specific industry: construction, infrastructure, real estate, etc.]

Knowledge of contract administration and claims management

Familiarity with BIM 4D scheduling and integration

Experience with reporting automation and business intelligence tools

Previous experience in similar geographic region or market

Key CompetenciesStrategic thinking and planning

Results-oriented with strong delivery focus

Adaptability and flexibility in dynamic environments

Collaborative approach to problem-solving

Commitment to quality and continuous improvement

Ability to work under pressure and meet tight deadlines

Strong organizational and time management skills

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.