Sales Progression Coordinator (UAE Real Estate)

About RHK Properties

Transaction Management

• Manage property transactions from signed Form F (MOU) through to DLD transfer completion.
• Maintain accurate transaction records, checklists, and status updates for every file.
• Monitor progress against deadlines and proactively drive each stage of the transaction forward.
• Identify and resolve issues that may delay completion.

Client Coordination

• Serve as the primary point of contact for buyers and sellers after a deal is agreed.
• Provide regular, proactive updates throughout the transaction process.
• Respond to client enquiries promptly, professionally, and accurately.
• Ensure clients remain informed, confident, and supported from contract to completion.

Developer & NOC Coordination

• Apply for and follow up on No Objection Certificates (NOCs) with developers.
• Track outstanding service charges and developer requirements.
• Coordinate NOC appointments and ensure all required documentation is prepared and submitted correctly.
• Maintain strong communication with developer representatives to avoid delays.

Mortgage & Banking Coordination

• Liaise with banks, mortgage brokers, buyers, and agents throughout the financing process.
• Track valuations, mortgage approvals, final offer letters, and settlement timelines.
• Ensure all required documentation is submitted accurately and on schedule.
• Proactively manage mortgage-related milestones to prevent transaction delays.

Trustee & Transfer Coordination

• Schedule trustee office appointments and coordinate all transfer requirements.
• Prepare transfer documentation and payment instructions.
• Ensure all parties are fully prepared for transfer day, including required documents and funds.
• Attend trustee offices when required and facilitate a smooth transfer process.

Administration & Compliance

• Maintain accurate records within the CRM and transaction tracking systems.
• Prepare transaction status reports and updates for management.
• Ensure every transaction file remains complete, accurate, and compliant.
• Follow company procedures and UAE real estate regulations at all times.

Requirements

• Based in Dubai and able to work onsite full-time.
• Available to attend trustee offices and related appointments in person.
• Minimum 2–3 years of UAE real estate transaction coordination, conveyancing, mortgage processing, sales progression, or similar experience.
• Strong working knowledge of:
• Form F (MOU) procedures
• Dubai Land Department (DLD) transfers
• Developer NOC processes
• Mortgage transactions
• Trustee office procedures
• Excellent written and spoken English.
• Exceptional organizational skills and the ability to manage multiple active transactions simultaneously.
• Strong follow-up skills and a proactive, solution-oriented mindset.
• Proficient with CRM systems, Microsoft Office, and Google Workspace.
• High attention to detail and commitment to meeting deadlines.
• To apply - answer these (we ignore generic applications)
• How many Dubai transactions have you progressed from Form F (MOU) to transfer completion? Approximately how many active transactions did you manage at one time?
• Walk us through the NOC process and describe a time when you successfully resolved a delayed NOC or mortgage issue to save a deal.
• A mortgage approval is delayed and transfer day is in 3 days. What exactly would you do, and who would you coordinate with?
• Which CRM and transaction tracking systems have you used to manage multiple live transactions?
• Confirm that you are based in Dubai and able to work onsite and attend trustee offices in person.
• Applications that skip these questions will not be reviewed.
• If you have hands-on experience managing UAE real estate transactions and thrive on getting deals across the finish line, we'd love to hear from you.
• Pay: From AED3,000.00 per month