Sales Operations Data Coordinator

Overview

Portfolio & Business Development Administration

• Maintain and update Portfolio and Business Development information across all relevant platforms, including 1P!, Smartsheet, LDS, NLs, SharePoint, SAP, and other business systems.
• Ensure timely and accurate entry, tracking, and reporting of project information, milestones, launch plans, and portfolio status updates.
• Manage and maintain launch trackers, project dashboards, and portfolio reporting tools.
• Support the administration and tracking of licensing opportunities, business development projects, contracts, and partner databases.
• Coordinate documentation, data collection, and administrative activities related to evaluations, due diligence, launches, and commercialization projects.
• Ensure data integrity, consistency, and compliance across all portfolio and business development systems.

SAP & Master Data Management

• Support SAP material creation, extension, and maintenance activities in coordination with cross-functional stakeholders.
• Act as SAP Purchase Order (PO) Administrator across STADA KSA+ entities.
• Coordinate vendor creation and master data management processes to ensure timely onboarding and compliance with company requirements.
• Provide system support and coordination for Purchase-to-Pay (P2P) processes.
• Maintain accurate records and ensure adherence to internal controls and governance requirements.

Compliance & Operational Excellence

• Support compliance with procurement policies, including tendering and RFQ processes for suppliers outside approved vendor lists.
• Coordinate with Medical, Finance, and Procurement teams to ensure supplier compliance regarding contracts, payment terms, and payment processes.
• Monitor data quality and process adherence across all assigned systems and workflows.
• Identify opportunities for process improvement, automation, and standardization to enhance operational efficiency.

Reporting & Analytics

• Prepare regular reports, dashboards, and performance trackers related to portfolio activities, launches, procurement, and business development projects.
• Monitor project timelines and key milestones, escalating delays or risks when required.
• Support management with accurate data and insights to facilitate decision-making.

Cross-Functional Coordination

• Collaborate with Commercial, Supply Chain, Finance, Regulatory, Medical, Quality, and Procurement teams to ensure smooth execution of business activities.
• Provide administrative and operational support for strategic projects and cross-functional initiatives.
• Support continuous improvement initiatives that strengthen collaboration and operational effectiveness across STADA KSA+.

Qualifications & Experience

• Bachelor's degree in Business Administration, Information Systems, Supply Chain, Finance, Pharmacy, or a related field.
• 1–3 years of experience in data administration, project coordination, portfolio management support, procurement operations, or SAP administration.
• Experience working with ERP systems, preferably SAP.
• Strong proficiency in Microsoft Excel, PowerPoint, SharePoint, and data management tools.
• Experience with project tracking platforms such as Smartsheet is an advantage.

Competencies

• Strong attention to detail and data accuracy.
• Analytical and problem-solving mindset.
• Effective planning and organizational skills.
• Ability to manage multiple priorities and deadlines.
• Strong communication and stakeholder coordination skills.
• Continuous improvement and process optimization mindset.
• High level of integrity and compliance awareness.
• Collaborative approach aligned with ONE STADA culture.