Sales Assistant

Job Type

Location(s)

• Orlando, FL, USA

Area of Interest

Position Summary

Essential Duties and Responsibilities

• Monitor builder portals for purchase orders, revisions, schedule changes, and other account information.
• Review incoming purchase orders to verify accuracy, scope, selections, and requested materials.
• Enter and maintain accurate customer, job, purchase order, and order information within company systems.
• Transcribe selection sheets and create, review, and process installation work orders.
• Schedule installations based on builder timelines, material lead times, availability, and operational capacity.
• Manage revisions, reselections, material backorders, order discrepancies, installation issues, and scheduling conflicts.
• Communicate with builder purchasing teams, field superintendents, sales representatives, and internal departments regarding job status, materials, scheduling, and changes.
• Coordinate with Sales, Purchasing, Warehouse, Scheduling, and Field Operations to support timely and successful installations.
• Maintain accurate job records and documentation and escalate issues that could impact customer commitments or job completion.
• Provide additional administrative and account support as business needs require.

Skills/Experience to Help You Succeed in This Role

• Excellent communication and interpersonal skills.
• Strong organizational, multitasking, and time-management abilities.
• Accurate and efficient data-entry skills with strong attention to detail.
• Ability to thrive in a fast-paced, changing environment.
• Strong problem-solving skills with a sense of urgency and initiative.
• Professional demeanor in all forms of communication.
• Ability to work effectively both independently and as part of a team.
• Ability to prioritize responsibilities and meet established deadlines.