Sales Assistant - KSA

Role Purpose

Sales Reporting and Expenses

• Update daily, monthly, and quarterly sales sheets; enter 18-month forecasts and semester budgets in Logix; follow up on Power BI and BEX data.
• Prepare requested reports and weekly agent stock reports for the National and Regional Sales Managers.
• Review monthly team business expenses, prepare reports, and update Solaris; create and follow up on purchase requests and payments.

HCP Engagement and Materials

• Support sales-team and RSM HCP engagement processes and GCTS implementation; track budgets, contract approvals, and event reporting.
• Create activity tracking sheets and reports for RTMs and national meetings, including activity analysis and budget use.
• Receive, distribute, and monitor promotional materials, including stock and destruction reporting.

Logistics and Coordination

• Arrange sales-team travel, accommodation, and transportation; coordinate local and international HCP travel with the Dubai head office.
• Book approved sales-team meetings and arrange venues, equipment, and attendee communications.
• Follow up on approvals with head office and update the National and Regional Sales Managers.
• Liaise with other departments' assistants and serve as a point of coordination between sales and other departments.

Administration

• Prepare approved compliance documents, including HCP/HCO request forms, car allowance forms, attendance sheets, and company-property handover acknowledgments.
• Requisition office supplies and monitor inventory; manage incoming and outgoing calls, emails, and correspondence.

Education and Experience

• A Bachelor's degree in Business Administration or a related field is preferred.
• Requires 2–3 years of sales assistant or administrative experience.
• Experience supporting a sales or marketing team, including logistics, meeting coordination, and communications.
• Middle East experience and experience in a similar administrative or sales-support role are preferred.

Skills

• Strong organizational and time-management skills; proficiency in Microsoft Word, Excel, and PowerPoint.
• Excellent communication and interpersonal skills; able to handle multiple tasks efficiently in a fast-paced environment.
• Experience in logistics coordination and meeting management.

Employment