Sales Administrator

Canaletto Sky Real Estate is a Dubai-based real estate company with a strong focus on German-speaking clients from Germany, Austria, and Switzerland.

We support private buyers, investors, and families in purchasing and managing properties in Dubai — across a wide range of property types, from affordable investment units to high-end villas and branded residences.

What makes us different is our combination of local market expertise, in-house legal support, and multilingual client

service.

We offer structured guidance throughout the entire buying process — from the first consultation and reservation to contract review, handover, and after-sales support.

Our team consists of experienced real estate consultants, legal advisors, and administrative staff, working hand in hand to provide our clients with smooth and transparent experience.

Whether it's an off-plan investment, a holiday apartment, a family home, or a long-term rental, we take care of every detail.

As a growing company with a motivated international team, we are looking for another Sales Administrator to join the back-office team and who shares our passion for client service, accuracy, and teamwork.

Ø Support the sales team with documentation, reservation forms, and SPA coordination.

Ø Organize client data and project-related files using CRM and Excel.

Ø Schedule appointments between agents, clients, developers, and authorities.

Ø Track sales progress, payment milestones, and administrative tasks.

Ø Prepare and distribute documents such as POAs, payment plans, and welcome packs.

Ø Communicate professionally with developers, clients, and service providers.

Ø Assist in onboarding new clients and support daily team operations.

Ø Ensure internal deadlines are met and processes are followed consistently.

*Secondary Market – Listings & Transactions*

Ø Create, update, and maintain property listings across portals (e.g., Property Finder, Bayut, Dubizzle) with accurate pricing, availability, and unit details.

Ø Coordinate with listing agents and owners to verify property status and refresh/renew listings before expiry.

Ø Liaise with landlords and sellers to gather updated documentation (title deeds, NOCs, Ejari, floor plans) for active listings.

Ø Conduct regular audits of live listings to remove sold/rented units and correct outdated information.

Ø Support the preparation of MOUs (Form F), tenancy contracts, and Ejari registrations for resale and rental transactions.

Ø Track listing performance (views, leads, inquiries) and share updates with agents to optimize visibility.

Ø Ensure compliance with RERA/DLD regulations for secondary market transactions and listing standards.

*Property Management*

Ø Coordinate property viewings and liaise with tenants, owners, or property managers to schedule access.

Ø Assist with property handover and move-in/move-out coordination, including snagging and maintenance requests.

Ø Maintain updated records of landlord and tenant communications, renewal dates, and service charge payments.

Ø Coordinate with facilities/property management teams on maintenance issues, tenant complaints, and unit inspections.

Ø Track service charge invoices, renewal notices, and lease expiry dates to ensure timely follow-up.

Ø Support dispute resolution or escalation between tenants/owners and management, referring to relevant authorities (RERA/DLD) when needed.

Ø Prior experience in real estate, administration, or sales support — preferably in the UAE.

Ø Excellent organizational and communication skills.

Ø Proficient in Microsoft Office and CRM tools

Ø Fluent in English

Ø Ability to work independently and proactively.

Ø A supportive and ambitious work environment.

Ø A modern office in a central Dubai location.

Ø Exposure to international clients and premium real estate projects.

Ø Professional development opportunities.

Ø Visa and onboarding support.

Please send your CV and a brief motivation message to [email protected].