Russian speaking 3PL, Warehouse & Daily Logistics Operations Specialist

Overview

Location

About The Role

Logistics Specialist

3pl & Daily Warehouse Operations

• **Daily Management:**
• Oversee all B2B (store deliveries) and E-commerce flows (inbound/outbound, picking, packing, dispatch, returns, and transfers) across the UAE and GCC.
• **On-Site Control:**
• Work from the 3PL warehouse facility at least 2 times per week to audit processes, monitor workloads, and resolve operational issues.
• **SLA & Performance Control:**
• Monitor and ensure 3PL warehouse performance, shipment quality, and order accuracy meet targeted strict SLAs.
• **Inventory Management:**
• Coordinate and control annual stock inventory, manage daily discrepancies, and lead reconciliation processes with internal teams.

Customs Clearance, Import And Export & Compliance

• **Customs Coordination:**
• Manage import, export, transit, and local clearance between Free Zones, Mainland UAE, and GCC destinations.
• **Broker & Freight Management:**
• Partner with customs brokers and freight forwarders (air/sea); ensure correct documentation (BOE, packing lists, invoices, AWB/BL) and monitor clearance timelines.
• **Product Certification:**
• Support product registration, compliance, and import clearance for new business categories and products with local authorities and consultants.

Vendor Management, Tenders & Сost Optimization

• **Procurement & Tenders:**
• Conduct market analysis, run tenders, and negotiate commercial terms with new 3PLs, freight forwarders, and last-mile delivery providers in the GCC.
• **Cost Optimization:**
• Identify efficiency initiatives to optimize logistics operating costs and improve service scopes.
• **Onboarding & Governance:**
• Lead operational alignment, SLA setup, and contract management/addendums for new and existing vendors.

Cost Control & Finance Support

• **Invoice Verification:**
• Validate vendor invoices against agreed rate cards and allocate costs accurately by internal cost centers.
• **Financial Transparency:**
• Track additional operational charges (overtime, gate passes, storage, demurrages) and provide detailed monthly cost breakdowns to the Finance team.

It Systems & Wms Integration

• **ERP System Development:**
• Prepare business requirements and test new logistics functionality in the internal ERP system to improve visibility and reporting.
• **WMS Integration:**
• Collaborate with internal IT and the 3PL contractor to develop and optimize data exchange logic (statuses, stock visibility, tracking).

Reporting & Cross-Functional Alignment

• **Performance Analytics:**
• Prepare regular operational dashboards and reports on warehouse, transportation, and E-commerce delivery metrics.
• **Standard Operating Procedures:**
• Develop and adapt localized SOPs for the 3PL warehouse based on global company standards and local operational specifics.
• **Stakeholder Management:**
• Ensure seamless communication and alignment between local vendors, regional teams, and international HQ functions.

Requirements

• **Languages: Fluent English AND Fluent Russian (both written and spoken) are mandatory.**
• You will need Russian for daily alignment with HQ, reporting, and adapting global company standards to local operations.
• **Experience:**
• 3–5+ years of experience in logistics, 3PL management, and customs clearance in the UAE/GCC region (Retail/E-commerce background is preferred).
• **Geography:**
• Strong knowledge of UAE Free Zones, Mainland, and GCC cross-border logistics.
• **Systems:**
• Advanced user of ERP systems and experience with WMS integration/data exchange setup.
• **Skills:**
• Strong negotiation skills, advanced analytical skills for cost analysis, and a proven track record of managing high-performing vendor SLAs.
• What we offer
• Competitive salary package.
• Opportunity to build and optimize logistics infrastructure for a growing international brand.
• Professional growth in a dynamic, cross-functional environment with international exposure.