Research Project Officer
About the Research Office The Research Office at UOWD supports academic staff in the delivery of high-quality, externally and internally funded research projects.
Skills
About This Role
About the Research Office
The **Research Office** at UOWD supports academic staff in the delivery of high-quality, externally and internally funded research projects.
As the University's research activity continues to expand across disciplines and funding sources, the Office plays a critical role in ensuring operational excellence, compliance, and audit readiness.
The Research Project Officer contributes directly to strengthening the University's research governance, project delivery standards, and institutional capability.
About the Role
The University of Wollongong in Dubai (UOWD) is seeking a proactive and highly organised **Research Project Officer** to support the effective delivery of the University's growing research portfolio.
This role serves as the central coordination point for faculty-led research projects, ensuring that projects are delivered **on time, within scope, and compliant with funding and institutional requirements**.
Working closely with Principal Investigators (PIs), the role applies structured project management principles to coordinate timelines, budgets, procurement, and reporting.
Operating within a complex, multi-stakeholder environment, the position requires strong analytical capability, sound judgement, and the ability to anticipate risks, manage competing priorities, and support evidence-based decision-making across the research lifecycle.
The Research Project Officer will
- Coordinate and monitor **research project delivery** from award initiation to close‑out
- Maintain a centralised **project schedule and milestone tracking system** across multiple projects
- Conduct regular structured meetings with Principal Investigators to review progress, risks, and resource needs
- Map and track **reporting requirements** to ensure timely submission to funding bodies
- Identify and escalate **project risks** (financial, operational, compliance) and maintain risk registers
- Manage procurement processes for research-related equipment and services in coordination with internal teams
- Support recruitment and contract tracking for project staff in collaboration with People & Culture
- Monitor spend against budgets, providing **forecasting and variance analysis**
- Maintain complete and audit‑ready records of project documentation and approvals
- Facilitate collaboration between research teams and central functions (Finance, HR, Procurement, Legal, Marketing)
- Support **project closure activities**, including financial reconciliation and archiving of outputs
- Contribute to process improvement by identifying and standardising best practices across projects
About You
- You are an experienced project or operations professional with strong organisational capability and the ability to manage complex, multi‑stakeholder portfolios.
- You bring a structured, detail‑oriented approach to project delivery, combined with the confidence to work with academic stakeholders and navigate a governance‑focused environment.
- Essential requirements:
- Bachelor's degree in **Business Administration, Finance, Public Administration**, or related field
- Minimum **3-5 years' experience** in a project‑based or programme coordination role
- Demonstrated experience managing **budgets, timelines, procurement, and reporting cycles**
- Strong analytical skills with proficiency in **Excel and project tracking tools**
- Experience working with senior stakeholders and managing cross‑functional relationships
- Ability to interpret and apply complex policies, contracts, or funding requirements
- Desirable attributes:
- Experience in **higher education, research administration, or grant‑funded environments**
- Project management certification (e.g. PRINCE2, PMP, CAPM)
- Experience supporting audits and maintaining compliance documentation
- Exposure to research governance, ethics, or data management frameworks
Compensation
- and Benefits
- UOWD offers a competitive and comprehensive employment package designed to attract and retain high‑quality professional staff.
- The package for this role includes:
- **Competitive tax‑free salary**, commensurate with qualifications and experience
- **Comprehensive medical insurance** for the employee (and eligible dependents, subject to policy)
- **Annual leave entitlement** of 25 working days
- **Public holidays** as per the UAE calendar
- **End‑of‑service gratuity**, in accordance with UAE Labour Law
- Access to a **stable, well‑governed working environment** within a reputable international university
- Opportunities to contribute to **institutional improvement, automation initiatives, and professional development**
- *UOWD is an equal opportunity employer that attracts, develops, motivates, empowers, and retains a diverse workforce.*
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