Research Operations Coordinator, IS-1101-07

• Pass Pre-employment Background Check and Subsequent Background Investigation, as required.
• Complete a Probationary Period if applicable.
• Maintain a Bank Account for Direct Deposit/Electronic Transfer.
• The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
• Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.

• Assists with preparing basic proposal documents and forms under close supervision.
• Helps coordinate logistics for proposal site visits (scheduling, materials, room setup).
• Collects and organizes supporting documentation for pre-award submissions.
• Processes routine accounting transactions such as travel expense reports, invoices, credit card transactions, requests for payment, and purchase requisitions.
• Tracks and files receipts and supporting documents for compliance.
• Assists with purchase order closeouts and payroll distribution changes under guidance.
• Provides logistical support for PI travel arrangements and reconciles expense reports.
• Maintains organized financial records and documentation.
• Assists with reconciling accounts and resolving discrepancies by collecting data and escalating issues to senior staff.
• Reviews and enters payroll and timekeeping information (WebTA) with oversight.
• Provides backup support for monthly and quarterly expense certification.
• Maintains files related to protocols, cost sharing, and other research documentation.
• Assists with preparing standard financial reports and projections for senior staff review.
• Collects data for variance analyses and supports higher-level staff in preparing trend summaries.
• Uses fiscal management software and Excel for data entry and reporting.
• Assists with room coordination and scheduling for meetings, interviews, and small events.
• Helps manage office supplies, track inventory, and restock shared materials.
• Provides support for organizing office spaces, maintaining filing systems, and arranging work areas.
• Assists with limited calendar management (scheduling under the direction of senior team members).
• Supports meeting organization by preparing agendas, arranging logistics, and taking basic notes under guidance.
• Contacts with BOS, BFA, HR, RAS, vendors, and Procurement, Contracts & Property (PCP) on routine operational items; escalates complex issues to senior staff.
• Performs additional administrative and financial tasks in support of the PI support team.

• Class Standing - Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses; OR
• Grade-Point Average (G.P.A.) - Applicants must have a grade-point average of either (a) 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on your official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or (b) 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.; OR
• Honor Society Membership - Applicants may be considered eligible based on membership in one of the approved national scholastic honor societies listed by the Association of College Honor Societies (https://www.achsnatl.org/

Knowledge Required by the Position