Rental Analyst

Overview

Responsibilities

• Coordinate onboarding new customers and record all details in Salesforce.
• Register new stations and units in the TAMM System
• Prepare new and renew expired Tawtheeq contracts for each unit after receiving tenant documents.
• Prepare new and renew expired Ejari contracts for each unit after receiving tenant documents.
• Track weekly renewals and provide updates by maintaining a renewal tracker and communicate renewals dates to concerned.
• Update registration details related to old stations, including unit areas and electricity meter details.
• Coordinate with HQ to obtain electricity bills to facilitate meter transfers under tenant names.
• Support in creating reports and presentations to contractors as and when required.
• Manage schedules, meetings, and communications between departments and external clients.
• Provide general administrative support to the Knight Frank and Client teams.
• Collect the list of special monthly tasks from the KF team and consolidate it into a KPI Monthly Report for submission to the ADD VP for approval
• Handle contract modifications including unit updates, area corrections, and term changes.
• Collaborate with various internal departments to ensure a smooth and seamless operation from contract signing to opening.
• Translate and format Musataha contracts into Arabic as required.
• Prepare the Tender Proposal form for approval by the ADD Rental Committee.
• Support with data and figures to prepare monthly reports ensuring alignment with defined KPIs and performance benchmarks.
• Assist with various ad-hoc works be it master contract, non-renewals, terminations etc.
• Archive all NOC requests and tenancy contracts in the shared drive and filing room
• Analise sales data as and when required by the Rental Sales Manager.
• Ensure contract renewals, occupancy reports, and other databases are accurate.
• Scan and archive all Tawtheeq, Ejari, and other municipality contracts along with related bills.
• Coordinate requirements of tenants with other departments as directed by the Sales Manager
• Analise tenant performance and follow up on payments and other dues to the company.

Skills and Qualifications

• Bachelor’s degree in business administration, information management, or a related field.
• At least 3 – 5 years of experience in leasing support & document control within the construction, engineering, or real estate sectors, with a focus on large-scale projects.
• Previous experience in leasing support roles is highly desirable.
• Certification in document control management (e.g., EDMS certification) is an advantage.
• Familiarity with local and international legal and contractual documentation requirements.
• Fluent in English & Arabic is essential with proficiency in reading and writing skills.
• Excellent communication and interpersonal skills.
• Knowledge of local relevant property laws and regulations related to government systems and process