Recruitment Coordinator

Post job vacancies on internal and external job boards, including the organisation’s website and recruitment platforms. Manage applications through the Applicant Tracking System (ATS), ensuring candidates are progressed through the recruitment stages efficiently.

Assist with the onboarding process for new hires, ensuring all pre-employment checks, references, and right-to-work documentation are completed. Prepare and issue offer letters and contracts and coordinate new hire inductions.

Coordinate and schedule interviews between candidates and hiring managers. Ensure that interview schedules are communicated clearly to both parties and provide candidates with all necessary information about the interview process.

Serve as the primary point of contact for candidates throughout the recruitment process. Provide timely responses to candidate inquiries, confirm interview details, and ensure a positive candidate experience.

Maintain accurate and up-to-date records of candidate information, including application status, interview feedback, and onboarding documents. Support the HR team with preparing recruitment reports and tracking key metrics such as time to hire and candidate source effectiveness.

Ensure that the recruitment database is kept accurate and up to date with candidate details, job postings, and interview outcomes. Archive closed positions and ensure that data is stored in accordance with GDPR requirements.

Work closely with hiring managers to understand their recruitment needs, ensuring that they are supported throughout the recruitment process. Provide guidance on recruitment best practices and ensure adherence to recruitment policies and procedures.

Support diversity and inclusion efforts by ensuring that recruitment practices are accessible and inclusive to a diverse pool of candidates. Promote best practices in reducing bias and increasing diversity in recruitment.

Identify opportunities to improve recruitment processes and candidate experience. Assist in the development and implementation of recruitment initiatives aimed at enhancing talent attraction and retention.

Any other ad hoc duties in line with departmental requirements.

Experience (Essential (E)/ Desirable (D)

Ability to embrace our company values which are Kindness, Respect, Integrity, and Innovation. (E)

Strong organisational and administrative skills, with good attention to detail and accuracy. (E)

Good communication and interpersonal skills, with the ability to interact professionally with employees and managers at all levels. (E)

Proficient in using Microsoft 365 products, including Microsoft Excel and Outlook. (E)

People-focused and empathetic, with a genuine interest in supporting candidates and enhancing the candidate experience. (E)

Proactive and adaptable, able to take initiative and respond effectively to changing priorities. (E)

Collaborative and team-oriented, with a positive attitude and willingness to support colleagues across our organisation. (E)

Knowledge and experience of the employability sector and local labour market (D)

Previous experience of working in an HR or Recruitment administrative role. (D)

Previous experience of working with Applicant Tracking Systems (ideally Oracle HCM). (D)

A working knowledge of employment legislation and Recruitment best practices. (D)

For nearly ninety years, The Fedcap Group has developed scalable, innovative, and potentially disruptive solutions to some of society’s most pressing needs. The Fedcap Group drives economic mobility through four practice areas - education, workforce development, health, and economic development. The Fedcap Group also invests its time and resources in broader system change - working in partnership with federal, state, and local government to improve the way services are designed, funded, and delivered. For more information visit www.fedcapgroup.org