Recruiting Coordinator

Are you our new colleague? We’re looking for a Recruiting Coordinator .

As a Recruiting Coordinator at Randstad Sourceright, you will drive candidate momentum and ensure regulatory compliance by managing highly complex interview scheduling, administering the pre-employment background process from initial request through final adjudication, and completing Form I-9 with candidates.

Coordinating highly complex, multi-stage interview schedules across multiple time zones.

Initiating, tracking, and adjudicating pre-employment background check requests in vendor portals.

Inspecting and verifying candidate identity and employment authorization documentation for Form I-9 and E-Verify compliance.

Maintaining ATS/HRIS data integrity and serving as the primary administrative point of contact for candidates.

Coordinate highly complex, multi-stage interview schedules (phone, video, and onsite) for candidates and internal interview panels across multiple time zones.

Issue calendar invitations, manage interview reschedules on short notice, and maintain recruiter/hiring manager availability using Microsoft Outlook and Applicant Tracking Systems (ATS).

Act as the primary administrative touchpoint for candidates, ensuring a seamless, high-touch, and welcoming interview experience.

Initiate pre-employment background check requests in vendor portals (e.g., Sterling, HireRight, Checkr, Accurate ) immediately following offer acceptance.

Track background check progress, manage candidate follow-ups for missing documents, and serve as the main point of contact for background status inquiries.

Review completed background reports and adjudicate results in accordance with company policy, client specifications, local/state laws, and Fair Credit Reporting Act (FCRA) guidelines.

Escalate complex findings to HR Leadership/Legal and manage Pre-Adverse and Adverse Action notices when necessary.

Request, inspect, and verify candidate identity and employment authorization documentation to accurately complete Section 1 + 2 of Form I-9 within strict 3-day federal compliance deadlines.

Submit verified candidate information through E-Verify and resolve any Tentative Non-Confirmations (TNCs) according to federal guidelines.

Maintain organized, audit-ready electronic I-9 folders and audit onboarding documentation to ensure 100% compliance prior to Day 1.

Update candidate statuses and maintain rigorous data integrity within the ATS and HRIS.

Support additional onboarding activities, including generating offer letters, collecting new-hire paperwork, and sending welcome communications.

Identify process bottlenecks in scheduling or background turnarounds and suggest workflow improvements.

Experience: 1–3 years of experience in recruitment coordination, HR administrative support, or talent acquisition operations.

Compliance Knowledge: Direct hands-on experience completing Section 2 of Form I-9 and a clear understanding of federal/state background adjudication guidelines (FCRA familiarity preferred).

Software & Systems: Proficiency with ATS platforms (e.g., Workday, Taleo, Greenhouse, Lever), background screening systems such as Accurate, First Advantage, and Microsoft Office Suite (advanced Outlook calendar management skills required). FreshService and Google

Preferred: Prior experience within a staffing agency, corporate recruitment, or RPO environment, and human resources along with knowledge of remote I-9 verification procedures and physical document review protocols.

Strong organizational ability to prioritize competing tasks in a fast-paced, high-volume hiring environment.

Exceptional written and verbal communication skills with demonstrated experience handling confidential PII (Personally Identifiable Information).

Meticulous attention to detail and commitment to regulatory and operational compliance.

Candidates and New Hires

Recruiters and Talent Acquisition Leadership

Hiring Managers and Interview Panels

HR Leadership and Legal Teams

Time Management & Prioritization

Process Optimization

Discretion & Confidentiality

Customer & Candidate Focus

When you join Randstad, you join…

A specialized team delivering tailored solutions for clients and talent, enabling meaningful impact.

An equitable, inclusive culture where everyone can contribute and thrive.

A workplace prioritizing growth and empowering teams to adapt and excel.

A company dedicated to supporting you to perform at your best.

A commitment to pay for performance with transparency, fairness, and competitiveness.

Our purpose is deeply rooted in the belief that by knowing our clients and talent better than anyone else, we can make connections that change lives and transform businesses. We don’t just place people in jobs; we help create futures full of possibility — for our clients, talent, and communities.

Our culture is powered by ambition and collaboration, where everyone is driven to push boundaries and achieve success. At Randstad, we don’t settle for “good enough” — we’re committed to walking the extra mile, always striving for perfection while trusting each other to deliver results. You’ll be working in an environment that fosters both individual achievement and team success.

We want our teams and talent to reflect the rich diversity of the societies we serve. We thrive for an environment of belonging, safety and confidence. So everyone can bring their whole selves to work and flourish. Learn more about equity, diversity, inclusion and belonging at randstad here .

At Randstad, leadership is our shared language. Whether you are leading a team or driving your own career, you contribute to our goal of being the world's most equitable and specialized talent company. We lead across four core pillars:

we set direction: it is about anticipating and making decisions that will position randstad for long term success.

we achieve: it is about delivering on our goals and operational excellence.

we care: it is about the way we collaborate and work together, creating a sustainable and healthy culture.

lead by example: it is about modelling the behaviors and standards we expect from others, demonstrating courage and accountability in every action.

We provide a fast-paced growth environment where your ability to adapt and contribute fuels the success of both your team and clients. We appreciate your talents and support your growth through mentorship, skill-building, and career guidance.

Our employment conditions reflect this;

competitive salary: $38,010 - $51,450 (Hourly RPO contractor position)

variable pay for performance

option to take part in Randstad's success through our employee Share Purchase Plan

growth and development opportunities in a fast changing global environment

an environment that promotes work life balance: flexibility with intentionality.

If you recognize yourself in the profile above, we invite you to apply for this role. For more information you can reach out to our recruitment business partner.

The recruitment procedure consists of a screening and at least two interviews. Later in the process, an (online) assessment and a job offer conversation take place.

Working at Randstad is unlike working at any organization. Because at Randstad we put people at the heart of everything we do. This goes for our clients, our talent, our employees and society. We combine our passion for people with the power of today’s technologies. This helps us support people and organizations in realizing their true potential. Learn more about our mission, history and values on our website: www.randstad.com

Randstad is an Equal Opportunity Employer and considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran, or any other characteristic protected by law.

Randstad is the world’s leading talent company and a partner of choice to clients. We are committed to providing equitable opportunities to people from all backgrounds and help them remain relevant in the rapidly changing world of work. We have a deep understanding of the labor market and help our clients to create the high-quality, diverse and agile workforces they need to succeed. Randstad was founded in 1960 and is headquartered in Diemen, the Netherlands.