Records Specialist

Part time

Salary: Level VIA $27.46-$29.14/hr DOE

City of Dillingham Job Description Records Specialist Page 1 of 3 The above job description is intended to describe the duties of an employee in general terms and does not necessarily describe all job duties. Job Title Records Specialist Department City Clerk Reports to City Clerk Salary Level VIA Classification Non-exempt Revision Date 06/22/26 I. General Description A Records Specialist is responsible for managing, organizing, and maintaining an organization’s records. Their duties often involve handling both physical and electronic records, ensuring they are easily accessible, properly stored, and securely protected. II. Reasonable Accommodations To perform this job successfully, an individual must be able to perform each essential job duty and physical demands satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. III. Essential Job Duties The Records Specialist is responsible for the efficient and secure management of an organization's records. This includes the organization, maintenance, and retrieval of documents, both physical and electronic, in accordance with established policies and legal requirements. 1. Records Management: - Organize, categorize, and maintain records in a systematic manner. - Ensure records are accurately filed and easily retrievable. - Manage the lifecycle of records, from creation to disposal, in compliance with policies and regulations. 2. Electronic Records: - Maintain electronic records management systems (ERMS). - Digitize physical records and ensure proper indexing and storage. - Implement and oversee electronic records workflows and retention schedules. 3. Access and Security: - Control access to records, ensuring confidentiality and security. - Implement security measures to protect records from unauthorized access, damage, or loss. - Respond to records requests and provide access to authorized personnel. 4. Compliance: - Ensure records management practices comply with relevant laws, regulations, and standards. - Stay updated on changes in records management legislation and best practices. - Conduct regular audits of records management processes and systems. 5. Support and Training: - Provide training and support to staff on records management procedures and systems.

City of Dillingham Job Description Records Specialist Page 2 of 3 The above job description is intended to describe the duties of an employee in general terms and does not necessarily describe all job duties. - Assist with the development and implementation of records management policies and procedures. - Provide support for absentee and early voting and support other duties of the department of the Clerk. - Other duties as assigned. 6. Documentation and Reporting: - Maintain accurate and up-to-date records of all records management activities. - Prepare reports on records management metrics, compliance, and issues. - Document and track the disposition of records, including transfers, archiving, and destruction. IV. Knowledge, Skills and Abilities Knowledge: This position requires proficiency in the following areas: 1. Strong organizational and time management skills. 2. Attention to detail and accuracy. 3. Communication: Minimal, usually limited to instructions and occasional updates 4. Proficiency in Microsoft Office Suite and other relevant software. 5. Ability to handle sensitive information with discretion. 7. Certified Records Manager (CRM). 8. Information Governance Professional (IGP). V. Working Conditions: - Primarily office-based, with occasional lifting of heavy boxes or files. - May require occasional travel for training or conferences. VI. Education and Experience: High School Diploma Associates or Bachelor's degree in information management, library science, or a related field (preferred) VII. Certifications (preferred): National Incident Management System (NIMS) compliance training and certification. Laserfiche Training – which can be obtained within 6 months of hire. VIII. Additional Qualifications: • Must be a registered voter in the State of Alaska, or be willing and eligible to become a registered voter within two (2) months of hire. • Knowledge of Alaska election laws and procedures preferred. • Residency within the City of Dillingham preferred. IX. Supervisory Responsibility

City of Dillingham Job Description Records Specialist Page 3 of 3 The above job description is intended to describe the duties of an employee in general terms and does not necessarily describe all job duties. None. X. Scope of employment Regular, Full-time, non-exempt. This job description outlines the general nature and level of work performed by employees in this role. It is not intended to be an exhaustive list of all duties, responsibilities, and qualifications required. X. Acknowledgment I understand the duties of this position as detailed in this job description. Employee: Date:___________________________ This job description is accurate and has been reviewed with the above employee. Supervisor: Date:___________________________ This job description approved by: Initials Date City Manager: ______________ ______________ Department Head: ______________ ______________ Signature: Email: Signature: Email: Lori Goodell Lori Goodell (Jun 22, 2026 13:37:37 AKDT) 06/22/26 [email protected] JSJ JSJ Jack Savo Jr. (Jun 23, 2026 07:58:29 AKDT) Jack Savo Jr. 06/23/26 [email protected]

Records Specialist - job description - 6.22.26 Final Audit Report 2026-06-23 Created: 2026-06-22 By: Sherina Tilden ([email protected]) Status: Signed Transaction ID: CBJCHBCAABAAYbMGYk4JKotRYBZx2RA5JvNDTyTtPGoo "Records Specialist - job description - 6.22.26" History Document created by Sherina Tilden ([email protected]) 2026-06-22 - 9:00:51 PM GMT Document emailed to Jack Savo Jr. ([email protected]) for signature 2026-06-22 - 9:00:56 PM GMT Document emailed to Lori Goodell ([email protected]) for signature 2026-06-22 - 9:00:56 PM GMT Email viewed by Lori Goodell ([email protected]) 2026-06-22 - 9:36:01 PM GMT Document e-signed by Lori Goodell ([email protected]) Signature Date: 2026-06-22 - 9:37:37 PM GMT - Time Source: server - Signature Appearance Selected: DRAW Email viewed by Jack Savo Jr. ([email protected]) 2026-06-23 - 3:58:03 PM GMT Document e-signed by Jack Savo Jr. ([email protected]) Signature Date: 2026-06-23 - 3:58:29 PM GMT - Time Source: server - Signature Appearance Selected: TYPE Agreement completed. 2026-06-23 - 3:58:29 PM GMT

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