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Reconstruction Project Coordinator - Reno, NV

Paul Davis
Reno, USA
Full-time
Junior · 2+ years experience
Onsite
Discovered Today
Communication

Full Job Posting

Key Responsibilities

  • Provide administrative support to Project Managers and help manage projects from start to finish
  • Maintain accurate and complete job files, documentation, and data in company systems
  • Communicate regularly with customers, insurance adjusters, and internal teams to provide updates and support
  • Monitor and respond to emails, calls, and system communications, ensuring timely follow-up and documentation
  • Ensure compliance with company standards, program requirements, and service level agreements
  • Track job progress, schedules, and status updates, keeping all stakeholders informed
  • Assist with project setup, documentation review, invoicing, and project closeout
  • Support collections and coordinate with accounting, customers, and insurance carriers as needed
  • Serve as a point of contact for customers and partners, providing professional and empathetic service
  • Assist with intake calls, vendor coordination, and general office support as needed
  • Participate in team meetings, audits, and performance tracking
  • Support team workload during busy periods, including occasional after-hours assistance
  • The Ideal Candidate
  • Thrives in a fast-paced environment and stays organized
  • Strong attention to detail with a proactive, problem-solving mindset
  • Excellent communication skills with the ability to work with multiple stakeholders
  • Customer-focused with a compassionate, service-oriented approach
  • Takes ownership of tasks and follows through to completion
  • Able to work both independently and as part of a team

Qualifications

  • High school diploma or equivalent required
  • Ability to pass a criminal background check
  • 1 – 2+ years of experience in an administrative, coordination, or customer service role preferred
  • Highly organized with strong attention to detail and problem-solving skills
  • Able to manage multiple tasks and priorities in a fast-paced environment
  • Strong verbal and written communication skills
  • Comfortable using Microsoft Office and general computer systems

Preferred Qualifications

  • 1 – 2+ years of experience in an administrative, coordination, or customer service role preferred

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