Receptionist /Facility Executive - UAE National

Role overview

Front-office administration

• Answer and route calls, provide routine information, and take messages.
• Welcome visitors, issue passes, maintain visitor logs, and notify or direct appropriate staff.
• Monitor the company email address and route stakeholder queries promptly.
• Arrange meeting rooms and coordinate mail, courier packages, and company communications.

Facilities and procurement

• Coordinate indirect office procurement, including hotels, rental cars, and travel arrangements.
• Conduct facility walks, internal checks, and audits to verify systems, processes, and compliance.
• Assist with facilities contractors and service providers and monitor service-level agreement compliance.
• Manage office supplies and support equipment, document organization, storage, distribution, and monthly usage reconciliation.
• Support safety, health, environmental, and community compliance with the HSEQ Coordinator.
• Assist with regional office facilities, procurement, welfare activities, events, and gifts.
• Assist with facilities budgets and forecasts, monitor costs, coordinate access control with IT, and contribute to sustainability projects.

Qualifications and experience

• Degree in administration, another discipline, or a related qualification.
• Two to five years of experience in a professional office environment.
• Relevant experience as a facilities coordinator, office administrator, or office assistant.
• Multinational-company experience is an added advantage.
• Microsoft Office knowledge and switchboard-handling experience.
• Integrity, attention to detail, strong communication, independence, and flexibility.

About Alfa Laval