Receptionist /Facility Executive

Role overview

Front-office administration

• Answer and route incoming calls, provide information, and take messages when needed.
• Welcome visitors, issue visitor passes, maintain visitor logs, and notify or direct appropriate staff.
• Respond to routine enquiries and monitor the company email address, routing stakeholder queries to the right personnel.
• Arrange meeting rooms and coordinate mail, courier packages, and company communications.

Facilities management and procurement

• Coordinate indirect office procurement, including hotels, rental cars, travel arrangements, and regional procurement support.
• Conduct facility walks, internal checks, physical verifications, and building audits for systems, processes, and compliance.
• Assist with facilities contractors and service providers and monitor service-level agreement compliance.
• Order and maintain office supplies, track usage, and support office equipment and supply organization.
• Support health, safety, environmental, and community compliance with the HSEQ Coordinator.
• Coordinate welfare activities, events, and gifts, and support facilities management at other regional offices virtually.

Budget, access control and sustainability

• Assist with facilities budgets and forecasts, monitor costs with the manager, and help keep spending within budget.
• Coordinate office access control with IT and contribute to local and regional sustainability projects.

Qualifications and experience

• A degree in administration, another discipline, or other related qualifications.
• 2–5 years of work experience in a professional office environment.
• Proven experience as a facilities coordinator, office administrator, office assistant, or in a relevant role.
• Multinational-company experience is an added advantage.

Skills and competencies

• Experience and knowledge of Microsoft Office tools and switchboard handling.
• Strong written and verbal communication and interpersonal abilities.
• High integrity, thoroughness, and attention to detail.
• Ability to work independently and remain flexible and open to change.

Employer offering

• The employer describes an open and friendly environment, professional development, and opportunities to build a global network.
• The posting mentions internal mobility and work connected to sustainability and the company's future success.