Receptionist Cum Secretary

Role overview

Responsibilities

• Welcome visitors, clients, and suppliers professionally; handle incoming calls, emails, and inquiries; maintain an organized reception area.
• Provide daily administrative and secretarial assistance to management, including scheduling appointments, meetings, and calendars.
• Prepare official letters, emails, reports, and correspondence; maintain filing systems and confidential company records.
• Coordinate with HR, Accounts, Purchase, and Operations departments, as well as suppliers, clients, and external service providers.
• Maintain office stationery and administrative supplies; monitor incoming and outgoing documents and correspondence.
• Prepare Excel reports, Word documents, PowerPoint presentations, quotations, purchase requests, and administrative reports.
• Maintain records of meetings, appointments, and important communications; follow up on pending documents, approvals, and management instructions.

Qualifications and skills

• Minimum 1–2 years of experience in reception, secretarial, or administrative roles.
• Good command of written and spoken English.
• Proficiency in MS Office, including Word, Excel, Outlook, and PowerPoint.
• Excellent communication, interpersonal, and organizational skills.
• Professional appearance and positive attitude; ability to multitask and work independently.
• Good typing speed and email drafting skills.
• Ability to maintain confidentiality and handle management correspondence.
• Catering, hospitality, or service company experience is an advantage.
• Valid Qatar ID and transferable visa are preferred.

Compensation

• Pay starts at QAR 3,000 per month.

Workplace

• Work is in person.