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Receptionist

Access Management
Celebration, USA
Full-time
Entry
Onsite
Discovered 1 months ago

Full Job Posting

  • Answer all calls, and distribute as needed, greet homeowners, vendors, and guests in a professional and timely manner. Follow up with email and voicemail to ensure clients concerns have been addressed and satisfied Assist residents as needed Ensure workplace is kept neat and organized Monitor and distribute emails as needed Assist with Intake of Leases Intake of Payments made in person
  • Follow up with email and voicemail to ensure clients concerns have been addressed and satisfied
  • Assist residents as needed
  • Ensure workplace is kept neat and organized
  • Monitor and distribute emails as needed
  • Assist with Intake of Leases
  • Intake of Payments made in person
  • Assist with gates and fobs as needed.
  • Assist with all incoming and outgoing correspondences. Open and distribute all incoming mail Assist with all mass mailings Mail out late notices, statements, etc. Process all returned mail & file unidentified returns Prepare homeowner packets for mailing
  • Open and distribute all incoming mail
  • Assist with all mass mailings
  • Mail out late notices, statements, etc.
  • Process all returned mail & file unidentified returns
  • Prepare homeowner packets for mailing
  • Maintain all necessary files and in an organized manner Assist will all office filing if applicable
  • Assist will all office filing if applicable
  • Assist with all clerical and administrative needs. Assist with data entry Certificate of Insurance Homeowner Information Sheets Parking, etc.
  • Assist with data entry Certificate of Insurance Homeowner Information Sheets Parking, etc.
  • Certificate of Insurance

• Homeowner Information Sheets

  • Parking, etc.
  • Keep the Office Manger promptly and fully informed of all problems or unusual matters of significance.
  • Perform all duties and responsibilities in a timely and efficient manner in accordance with established Company policies and procedures to achieve the overall objectives of this position.
  • Maintain a favorable working relationship with all other Company employees to foster and promote a cooperative and harmonious working climate.
  • Perform special projects and other responsibilities as assigned.
  • Participate in task forces and committees as required.
  • Attend Company sponsored functions.
  • Bilingual preferred
  • Requires ability to make decisions and determine a course of action.
  • Must be able to work with and understand financial information and data, and basic arithmetic functions.
  • Must possess communication skills.
  • Must work well in stressful and high-pressure environment.
  • Must maintain composure while being confronted by residents and vendors.
  • Telephone
  • Computer
  • Facsimile Machine
  • Calculator
  • Keys
  • Photocopier
  • Limited lifting, pushing, pulling, and carrying is required in order to move boxes - approximately 1% of essential job function.
  • Limited bending and kneeling is required when arranging supplies or equipment – approximately 1% of essential job function.
  • Mobility needed to move about the complex between offices approximately 2% of the time.
  • Work environment: 100% of time is spent indoors.
  • Hearing is critical to communicating by telephone and assisting guests.
  • Vision is critical to completing the numerous administrative responsibilities.
  • Speech is critical to communicating with guests, employees, and clients.
  • Written guest communication and administrative responsibilities require excellent reading and writing abilities 100% of the workday.
  • Must be able to work between 40 hours each week as needed.

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