Receptionist and Administrative Support

Reception and Administrative Support

Finance Department Support

Company Culture and Events

Qualifications and Requirements:

Responsibilities

• Greet visitors, customers, suppliers, and employees in a professional and welcoming manner;
• Answer incoming calls and general inquiries, directing them to the appropriate contacts;
• Maintain a professional, welcoming, and organized reception area and common spaces;
• Provide administrative support to various members of the management team;
• Assist with coordinating office supplies, deliveries, and other administrative requirements;
• Perform a variety of administrative tasks based on organizational priorities.
• Assist the Finance team with invoicing activities;
• Perform accurate and timely data entry;
• Support the administrative processing of accounts payable;
• Compile, verify, and organize documents and information required for transaction processing;
• Follow up with internal teams and suppliers as required;
• Maintain a high level of accuracy and confidentiality when handling financial information.
• Actively contribute to creating a positive, dynamic, and welcoming work environment;
• Participate in the planning and coordination of activities and events across our facilities;
• Support the organization of employee recognition programs, employee events, and internal initiatives;
• Coordinate various event logistics, including communications, vendors, materials, and other requirements;
• Bring forward new ideas that enhance company culture and employee engagement.
• Bilingualism (English and French) is required to support a workforce that includes unilingual English-speaking employees;
• Relevant experience in reception, administration, customer service, finance support, or a similar role;
• Strong proficiency with Microsoft 365, particularly Outlook, Word, and Excel;
• Excellent organizational skills and the ability to effectively manage competing priorities;
• Strong attention to detail and accuracy, particularly for data entry and finance-related tasks;
• A professional, friendly, and service-oriented approach;
• Ability to manage multiple requests simultaneously and adapt quickly to changing priorities;
• Sound judgment and discretion when handling confidential information;
• A dynamic, positive, resourceful, and proactive personality;
• A genuine interest in company culture, employee experience, and event planning;
• Ability to work independently while collaborating effectively with multiple teams;
• Availability to work on-site five days per week at 180 Labrosse Avenue, Pointe-Claire;
• Full professional fluency in both French and English to communicate effectively with a variety of internal and external stakeholders;
• Comfortable working in a fast-paced environment where priorities may change quickly.
• Employment Equity & Inclusion Statement (Canada)
• ABB values the dedication, commitment, and expertise of all our employees. As an Employment Equity Employer, we are committed to fostering an inclusive and diverse workplace. We actively support the principles of the Employment Equity Act and strive to build a workforce that reflects Canada’s diversity, including:
• Women
• Indigenous Peoples
• Members of visible minorities
• Persons with disabilities
• ABB is committed to providing reasonable accommodations to applicants with disabilities. If you require accommodation during any stage of the recruitment process, we encourage you to let us know.