Receptionist/ Administrative Assistant with Finance background

About the Role

Reception and Front Office Support

• Welcome visitors and guests in a professional and friendly manner.
• Answer, screen, and direct incoming calls and emails.
• Manage meeting room bookings and assist with visitor coordination.
• Maintain a clean, organized, and professional reception area.
• Handle incoming and outgoing couriers, documents, and correspondence.

Administrative Support

• Provide general administrative support to management and team members.
• Prepare letters, reports, presentations, and other business documents as required.
• Maintain accurate filing systems, records, and office documentation.
• Coordinate office supplies, maintenance requests, and service providers.
• Assist with scheduling meetings, appointments, and internal coordination.
• Support HR and operational tasks when required.

Finance and Accounts Support

• Assist with preparing and organizing invoices, receipts, payment requests, and expense records.
• Maintain basic financial documentation and filing for easy retrieval.
• Support petty cash tracking and expense reporting.
• Coordinate with suppliers and internal departments regarding invoices and payments.
• Assist in preparing supporting documents for accounting and audit purposes.
• Follow up on outstanding documents and payment-related paperwork as assigned.

Qualifications

• and Experience
• Diploma or bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
• Previous experience as a Receptionist, Administrative Assistant, Office Administrator, Accounts Assistant, or similar role.
• Basic knowledge of accounting and finance documentation.
• Experience in handling invoices, receipts, petty cash, and expense records is preferred.
• Previous work experience in the UAE is an advantage.

Required Skills

• Excellent communication and interpersonal skills.
• Professional appearance and customer-service attitude.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy in handling records and documents.
• Good knowledge of Microsoft Office, especially Word, Excel, and Outlook.
• Ability to handle confidential information professionally.
• Strong written and spoken English; Arabic is an advantage.
• Ability to work independently and as part of a team.

What We Are Looking For

• We are looking for a reliable and motivated individual who can create a positive first impression, manage office administration efficiently, and provide accurate support with finance-related tasks. The ideal candidate will be proactive, dependable, and able to manage multiple responsibilities in a fast-paced professional environment.