Receptionist/Admin Specialist

Job Summary

Key Responsibilities

• Manage front desk operations including welcoming visitors, handling calls, messages, and inquiries professionally
• Maintain cleanliness, organization and professional appearance of the reception and office areas
• Supervise office support staff to ensure housekeeping, refreshments and office upkeep are maintained effectively
• Coordinate courier services for dispatch and receipt of documents and packages
• Organize and schedule meetings for Managing Partners, including logistics, materials, and refreshments
• Arrange business travel including flight bookings, hotel accommodations, transportation and visa processing
• Monitor and maintain pantry supplies, office stationery and stock inventories, ensuring timely replenishment
• Coordinate with suppliers and service providers for office requirements, maintenance, and repairs
• Maintain records of office assets, supplier agreements, invoices and payment requests
• Ensure smooth operation of office facilities and escalate maintenance issues when required
• Support HR with employee engagement activities, staff events and onboarding arrangements for new hires
• Provide administrative support for HR communications and document management
• Coordinate hospitality and meeting room arrangements for internal and external guests and meetings

Requirements

• Bachelor’s Degree in Business Administration, HR, or related field preferred
• Minimum 2–3 years of experience in a receptionist or administrative support role
• Strong office administration and coordination skills
• Fluency in English, both written and verbal
• Excellent communication and customer service skills
• Strong organizational, multitasking, and time management abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Professional demeanor, discretion, and attention to detail
• Ability to work independently and manage multiple priorities effectively
• Previous experience in a similar role is preferred
• Familiarity with HR software and databases is an advantage

Preferred Qualifications

• Experience in corporate office administration or front office management
• Experience supporting HR and management teams
• Knowledge of travel coordination and vendor management processes

• Customer Service Excellence

• Office Administration
• Communication Skills
• Time Management
• Multitasking Ability
• Problem Solving
• Attention to Detail
• Vendor Coordination
• Team Collaboration

Location

• Dubai(Required)
• Pay: From AED4,000.00 per month