Receptionist/Admin

Overview

Reception Duties

• Greet clients and visitors in a friendly and professional manner.
• Answer and direct incoming calls, emails, and inquiries related to real estate properties and services.
• Manage meeting room schedules and client appointments.

Administrative Support

• Assist the real estate team with day-to-day administrative tasks such as preparing documents, filing, and data entry.
• Process real estate contracts, forms, and agreements with accuracy.
• Ensure that property listings and related paperwork are updated and organized.

Customer Service

• Provide general information about available properties and real estate services to potential clients.
• Assist clients with queries and offer administrative support throughout the property transaction process.
• Maintain positive relationships with clients and handle their requests promptly.

Office Management

• Manage office supplies and ensure that all office equipment is functioning properly.
• Coordinate with maintenance and IT support when necessary.
• Organize and maintain office files, ensuring they are accessible and up to date.
• Coordination with Agents:
• Assist real estate agents by coordinating property viewings, client meetings, and supporting with follow-ups.
• Support agents with marketing activities like preparing brochures, posting on property portals, and managing online listings.

Data Management

• Maintain and update the company CRM with accurate client information and property details.
• Assist in preparing reports and presentations for management and agents.

Experience

• Minimum 1-2 years of experience as an admin or receptionist, preferably in the real estate sector.

Skills

• Excellent communication and customer service skills.
• Proficient in MS Office (Word, Excel, PowerPoint) and CRM systems.
• Strong organizational skills with attention to detail.
• Ability to multitask and prioritize tasks in a fast-paced environment.

Knowledge

• Understanding of real estate processes, documentation, and terminology.
• Familiarity with property listing platforms and marketing support is a plus.

Language

• Fluent in English (Arabic or additional languages is a plus).

Benefits

• Competitive Salary

• Professional Development Opportunities

• Friendly and Collaborative Work Environment
• Career Growth within the Company
• Pay: AED2,500.00 - AED3,000.00 per month