Receptionist & Admin Assistant

Overview

• · Perform general office duties such as answering phones, greeting visitors, handling correspondence, and managing
• incoming outgoing mail.
• · Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
• Coordinate logistics for meetings, including room setup and catering arrangements
• · Maintain and update filing systems (both physical and digital) to ensure easy retrieval of documents.
• · Prepare reports, presentations, and other documents as required.
• · Monitor office supplies and place orders when necessary to maintain stock levels.
• · Assist in the preparation and formatting of documents, memos, and communications.
• · Maintain databases and ensure accurate data entry and record-keeping.
• . **Assist and support the finance or HR departments with administrative tasks such as invoice processing, timesheet tracking, hiring**
• or employee onboarding documentation.
• Assist and support Secretary or Senior Admin tasks such as supplier inquiry, product inquiry, monitor expiry of company important
• Documents such Trade Licenses, Ejari, Vehicle Insurance and Registration Renewals, etc.
• Assist in the preparation and formatting of documents, memos, and communications.
• · Coordinate with vendors, service providers, and building management as needed.
• Act as a reception, answer and direct phone calls, emails, and other forms of correspondence.
• Handle confidential and sensitive information with integrity.
• · Perform other related duties as assigned to support the smooth functioning of the department.
• **-** Bachelor's degree In Business Administration or equivalent
• **2**+ years of experience in related field such as administration
• any related administrative training course
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with office management
• tools and systems.
• Strong organizational skills with the ability to multitask and prioritize workload effectively.
• Excellent verbal and written communication skills
• Pay: AED2,500.00 - AED3,000.00 per month