Receptionist / Admin Assistant

KASA, one of the leading heavy-civil construction engineering companies in Southern California, is seeking a Receptionist / Admin Assistant who desires to be part of a talented team bidding high profile projects across Southern California.

Providing administrative office support as needed may include assistance with Estimating, Project Management, Payroll Department, HR or General Office duties

Scan, sort and/or route invoices for approvals

Enter Invoices in Accounting Software ( Foundation Software )

Verifying the accuracy of Invoices by cross-referencing Shipper Tickets and Purchase Orders

Gather proper releases, certified payrolls, etc. from Subcontractors

Gather proper releases from all other Vendors

Verify Pre-lims on file for each vendor

Review and rectify statements and job material tickets

Preparing all Invoices for timely payment

Negotiate Invoices and Credits as necessary

Verify vendor statements reconciliation

Locate and retrieve invoice backups, maintain return receipts, file payments, and route as needed

Filing various documents

Diligently work in a deadline-intensive work environment and possess organizational and multi-tasking skills as needed

Data Entry on Credit Card Transactions

Functions effectively as part of a team

Computer proficiency and the ability to adapt to new innovations and processes

Strong written, communication, and problem-solving skills

Excellent time management and organizational skills

Good math/accounting skills

Strong Typing Skills

General understanding of the industry

Ability to maintain discretion and confidentiality at all times

Ready and willing to learn new skills to enhance their career growth

Ability to work under pressure and be versatile throughout the company

Uphold etiquette and professionalism with vendors, employees and the management team

Bring new ideas to help streamline processes

Honest and Reliable

Passive aggressive attitude

Neat and orderly

Ability to work independently and take initiative

Fit in our company culture

Excellent attitude

Must have reliable transportation

Willingness to work overtime if necessary

KASA is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, age.

Accounts Payable in Construction: 2 years (Preferred)

Understanding Prevailing Wage / Public Works Projects ( Preferred )

Bilingual in Spanish preferred

Use of Accounting Software ( Foundation Software ) preferred

High school or equivalent (Preferred)

College Degree in Accounting ( Preferred )

Benefit Conditions:

A waiting period may apply

Only full-time employees are eligible

Work Remotely

No

Job Type: Full-time

Salary: $17.00 - $25.00 per hour

Benefits

401(k)

Dental Insurance

Health insurance

Paid time off

Schedule:

8-hour shift

Monday to Friday

Education:

Experience:

Microsoft Office: 1 year (Preferred)

Customer Service: 1 year (Preferred)

Safety – Live by the “KASA” Safety Culture

Be Fair and Firm

Preserve Our Reputation

Respect All

Have a Positive Attitude

Lead by Example

Take Ownership & Be Accountable

Be a Team Player

Be Proactive, Not Reactive

Hit The Metal When It’s Hot

Think Outside The Box

Work hard, Play Hard

Care For Our Employees, Our #1 Asset

K nowledge

A wareness

S ee Something, Say Something

A live