Receptionist / Admin Assistant

Position overview

Responsibilities

• Welcome visitors, attend to guests, and handle incoming phone calls and inquiries professionally.
• Manage incoming and outgoing correspondence, emails, and document deliveries.
• Maintain daily log entries, visitor registers, document registers, and other office records.
• Organize, file, scan, photocopy, and maintain physical and digital company documents and records.
• Receive, record, and distribute documents, letters, invoices, and other paperwork to relevant departments.
• Assist with data entry, document preparation, filing, and updating company records.
• Coordinate routine administrative matters with internal departments, employees, clients, and suppliers.
• Monitor office stationery and supplies and arrange replenishment when required.
• Maintain an organized and presentable reception area and office.
• Provide administrative support to HR, Projects, Estimation, and other departments and perform other assigned duties.

Requirements

• Fluency in English and Hindi is mandatory.
• Previous reception or administrative experience is preferred.
• Good computer skills, including MS Word, Excel, email, and data entry.
• Strong organization, attention to detail, accuracy, communication, and interpersonal skills.
• Ability to maintain confidentiality and handle company documents responsibly.
• Professional, presentable, punctual, and well-organized.
• Ability to multitask and work efficiently in a busy office environment.

Pay

• Pay is AED 1,600–2,500 per month.

Work location

• Work is in person in Dubai, UAE.