Receptionist

Role overview

Front office and reception

• Welcome visitors and guests; answer and direct calls, direct visitors, and take messages.
• Serve tea, coffee, and refreshments during meetings.
• Coordinate building access, parking, and valet arrangements for guests and maintenance.
• Keep reception and guest areas clean and presentable; receive, sort, and distribute mail, couriers, and packages.

Administrative support

• Support the Office Manager and wider office team with photocopying, scanning, filing, and organizing electronic and paper documents.
• Assist with data entry and office records, meeting room bookings, room setup and refreshment, and preparations for meetings, internal events, and visits.
• Handle confidential information with discretion and assist with other matters as directed by the Director of the Chairman's Office.

Office Boy cover

• Support daily in-office duties and cover during the Office Boy's leave or absence.
• Clean workspaces, common areas, offices, and the kitchen, including washing dishes when required.
• Monitor and restock kitchen and office supplies, deliver files and documents to staff, and receive and store supplies.

Required qualifications

• High school diploma is required.
• At least two years of similar customer-facing or administrative experience is required; corporate office experience in the UAE is preferred.
• Professional-level written and spoken English and good knowledge of Outlook, Word, Excel, and PowerPoint are required.
• Strong communication, interpersonal, organizational, multitasking, and prioritization skills are required.
• Discretion with confidential information, a professional telephone manner, and a proactive and flexible approach are required.

Preferred education

• A diploma or bachelor's degree in business administration, hospitality, or a related field is preferred.

Work arrangement

• The role includes in-office reception, guest service, and hands-on office duties.