Reception, Administration and Accounts Assistant

Role overview

Front desk and guest relations

• Welcome visitors and coordinate registration and access with relevant teams.
• Answer incoming calls, respond to general enquiries, and direct calls and messages appropriately.
• Keep the reception area welcoming and organised.

Administrative and office support

• Assist the CEO with scheduling, meetings, appointments, travel arrangements, and correspondence.
• Prepare letters, reports, meeting materials, and other documents; manage mail, couriers, filing, and office records.
• Organise internal meetings, company events, and administrative activities.
• Monitor office and pantry supplies, coordinate with facilities and service providers, support office upkeep, and follow up on maintenance requests.
• Assist HR and Admin with attendance records, leave updates, and staff coordination.

Accounts assistance

• Prepare and maintain invoices, payment requests, receipts, and supporting documents.
• Track office expenses, vendor invoices, and payment status; manage petty cash, transaction logs, and reconciliations.
• Follow up on routine billing and payment matters with clients and vendors as directed by the accounts team.
• Organise financial records and provide information for accounts reviews and reporting.

Qualifications and experience

• Bachelor’s degree in business administration, commerce, accounting, or a related field.
• At least 3 years of reception or office administration experience, with practical exposure to basic accounts work.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Experience with accounting software and invoice processing is an advantage.

Competencies

• Strong written and verbal communication, organisation, and prioritisation skills.
• Accuracy with figures, records, and documentation; professional and helpful manner with visitors and colleagues.
• Handle employee, client, and financial information with strict confidentiality.
• Must currently reside in the UAE.