Real Estate Admin

Company Description

Role Description

Listings Management

• Create, publish, and manage property listings on the company website and major portals including Bayut and Property Finder.
• Ensure all listings are accurate, up to date, and compliant with platform guidelines and RERA regulations.
• Upload high-quality photos, floor plans, and property descriptions for each listing.
• Monitor listing performance and coordinate with agents to refresh or update listings as needed.
• Promptly deactivate or archive sold/leased properties across all platforms.

DLD QR Code & Compliance

• Obtain and manage Dubai Land Department (DLD) permit numbers and QR codes for each property listing as required by UAE regulations.
• Ensure every active listing on Bayut, Property Finder, and the company website displays a valid DLD QR code.
• Track permit expiry dates and proactively renew permits to maintain compliance.
• Liaise with agents and relevant authorities to resolve any compliance issues relating to listing permits.

General Administration

• Maintain an organised internal database of all active, pending, and closed listings.
• Coordinate with the sales and leasing teams to gather property information and documentation.
• Assist in preparing marketing materials, brochures, and property reports.
• Handle general administrative tasks related to listings and property management as required.

Requirements

• Proven experience in a real estate administrative or listings management role.
• Hands-on experience with Bayut and/or Property Finder portals.
• Solid understanding of DLD listing permit and QR code requirements.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong attention to detail with excellent organisational and time-management skills.
• Ability to manage multiple listings simultaneously and meet deadlines.
• Strong written and verbal communication skills in English; Arabic is an advantage.
• Nice to have
• Familiarity with the Dubai real estate market, including key areas, project types, and market trends.
• Knowledge of RERA regulations and the Real Estate Regulatory Agency's requirements.
• Experience using property CRM software (e.g., Propspace, Masterkey, or similar).
• Prior experience working within a UAE-based real estate agency or brokerage.
• Understanding of off-plan vs. secondary market properties.
• What we offer
• Competitive salary package commensurate with experience.
• Opportunity to grow within a dynamic and fast-paced real estate environment in Dubai.
• Supportive team culture with ongoing training and development.
• Exposure to a diverse property portfolio across Dubai's key districts.