Real Estate Admin
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Key skills for this role
About the Role
Arena Group is a dynamic platform offering expertise across business, investment, and finance through its three pillars: Arena Properties, Business Arena, and Arena Accounting. Arena Properties collaborates with top developers in Dubai, providing strategic project analysis to identify investment opportunities.
Key Skills for This Role
Full Job Posting
Company Description
Arena Group is a dynamic platform offering expertise across business, investment, and finance through its three pillars: Arena Properties, Business Arena, and Arena Accounting.
Arena Properties collaborates with top developers in Dubai, providing strategic project analysis to identify investment opportunities.
Business Arena supports company formation, residency, and banking in the UAE, while Arena Accounting handles financial management, tax planning, and compliance services.
With a diverse team of professionals from over 10 countries, Arena Group combines global perspective and local expertise to help clients achieve their business and investment goals in Dubai and beyond.
Role Description
We are looking for a detail-oriented and proactive Real Estate Admin to join our growing team in Dubai.
In this role, you will be the backbone of our listings operations — ensuring our properties are accurately represented across all major platforms and that all regulatory requirements are met in a timely manner.
Listings Management
- Create, publish, and manage property listings on the company website and major portals including Bayut and Property Finder.
- Ensure all listings are accurate, up to date, and compliant with platform guidelines and RERA regulations.
- Upload high-quality photos, floor plans, and property descriptions for each listing.
- Monitor listing performance and coordinate with agents to refresh or update listings as needed.
- Promptly deactivate or archive sold/leased properties across all platforms.
Dld Qr Code & Compliance
- Obtain and manage Dubai Land Department (DLD) permit numbers and QR codes for each property listing as required by UAE regulations.
- Ensure every active listing on Bayut, Property Finder, and the company website displays a valid DLD QR code.
- Track permit expiry dates and proactively renew permits to maintain compliance.
- Liaise with agents and relevant authorities to resolve any compliance issues relating to listing permits.
General Administration
- Maintain an organised internal database of all active, pending, and closed listings.
- Coordinate with the sales and leasing teams to gather property information and documentation.
- Assist in preparing marketing materials, brochures, and property reports.
- Handle general administrative tasks related to listings and property management as required.
Requirements
- Proven experience in a real estate administrative or listings management role.
- Hands-on experience with Bayut and/or Property Finder portals.
- Solid understanding of DLD listing permit and QR code requirements.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong attention to detail with excellent organisational and time-management skills.
- Ability to manage multiple listings simultaneously and meet deadlines.
- Strong written and verbal communication skills in English; Arabic is an advantage.
- Nice to have
- Familiarity with the Dubai real estate market, including key areas, project types, and market trends.
- Knowledge of RERA regulations and the Real Estate Regulatory Agency's requirements.
- Experience using property CRM software (e.g., Propspace, Masterkey, or similar).
- Prior experience working within a UAE-based real estate agency or brokerage.
- Understanding of off-plan vs. secondary market properties.
- What we offer
- Competitive salary package commensurate with experience.
- Opportunity to grow within a dynamic and fast-paced real estate environment in Dubai.
- Supportive team culture with ongoing training and development.
- Exposure to a diverse property portfolio across Dubai's key districts.
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