Quality Documentation Specialist

Responsibilities

• Oversee and optimize site document control, record management, and Management of Change (MOC) systems to support compliance with cGMP, FSMA, and Colgate Quality Standards.
• Monitor and review daily, weekly, and monthly production records across physical and electronic data capture systems (MES/OPERA) to ensure complete audit readiness and timely finished product release.
• Track, analyze, and report site Quality KPIs—including product non-conformances, holds, customer complaints, and training compliance—to drive data-driven continuous improvement.
• Partner cross-functionally with site leadership, plant teams, and regulatory bodies to resolve technical compliance issues and support internal/external quality audits.
• Develop and deliver quality compliance training modules in collaboration with leadership to build site-wide technical proficiency and safety standards.
• Required Qualifications
• Bachelor's degree
• 1+ years of experience in a manufacturing environment
• 1+ years of experience working with quality systems and Good Documentation Practices (cGMP)
• Demonstrated proficiency with enterprise document management systems and software (e.g., SAP, Google suite)
• Ability to lift up to 50 lbs and work flexible shifts (nights, weekends, holidays) to support operational needs
• Preferred Qualifications
• Bachelor’s degree in Food Science, Engineering, Chemistry, Biology, Microbiology, or a related technical field
• 1+ years of quality experience specifically within a food or CPG manufacturing environment
• Active certifications such as PCQI, HACCP, or Certified Auditor
• Direct experience with regulatory and auditing bodies (e.g., FDA, USDA, SQF, AIB)
• Proficiency with statistical process control tools (e.g., SPC, Minitab)
• Compensation and Benefits Salary Range $52,800.00 - $80,000.00 USD Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit-sharing, and long-term incentives for Executive-level roles. Benefits: Salaried employees enjoy a comprehensive benefits package, including medical, dental, vision, basic life insurance, paid parental leave, disability coverage, and participation in the 401(k) retirement plan with company matching contributions subject to eligibility requirements. Additional benefits include a minimum of 15 vacation/PTO days (hourly employees receive a minimum of 120 hours) and 13 paid holidays (vacation days are prorated based on the employee's hire date within the calendar year). Paid sick leave is adjusted based on role and location in accordance with local laws. Detailed information regarding paid sick leave entitlements will be provided to employees upon hiring and may be subject to adjustments based on changes in legislation or company policies. Our Commitment to Inclusion Our journey begins with our people—developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business. Equal Opportunity Employer Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law. Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation. For additional Colgate terms and conditions, please click here. #LI-On-site