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Pursuits & Proposal Coordinator

SWA Group
Los Angeles, USA
Full-time
Junior · 2–5 years experience
Onsite
Discovered 2 weeks ago
Communication

Full Job Posting

Key Responsibilities:

  • Coordinate and manage private-sector RFQ submissions from initial opportunity through final submission, including assembling qualifications packages, coordinating consultant teams, tracking deadlines, and ensuring high-quality deliverables.
  • Support media inquiries and coordinate with SWA’s public relations consultant
  • Support proposal development through writing, editing, graphics coordination, and preparation of interview materials.
  • Coordinate with subconsultants to collect qualifications, resumes, fee information, and supporting materials for pursuit submissions.
  • Maintain project descriptions, resumes, biographies, photography, and presentation materials

Qualifications:

  • Bachelor’s degree in Landscape Architecture, Architecture, Urban Planning, Environmental Design, Design, or a related field.
  • 2-5 years of professional experience within Architecture, Engineering, Construction (AEC), planning, or design industry.
  • Experience coordinating RFQs, RFPs, or proposal submissions within an AEC environment strongly preferred.
  • Excellent written, editorial, and verbal communication skills.
  • Exceptional organization skills and attention to detail (including spelling and grammar).
  • Strong graphic communication skills with Adobe Creative Suite (InDesign, Photoshop, Illustrator).
  • Advanced Microsoft Office proficiency.
  • Preferred:
  • Experience supporting Landscape Architecture, Architecture, Planning, Engineering, or Urban Design firms.
  • Experience preparing award submissions, conference proposals, publications, or media materials.
  • Familiarity with CRM platforms and marketing databases.
  • Interest in climate resilience, public space, parks, infrastructure, urban design and/or environmental planning.
  • Experience coordinating photography and visual storytelling.
  • Local candidates preferred.
  • Characteristics:
  • The ideal candidate is someone who:
  • Is naturally curious about cities, landscapes, and the built environment.
  • Enjoys writing and translating technical work into compelling stories.
  • Can balance multiple deadlines without losing attention to detail.
  • Builds relationships easily across multidisciplinary teams.
  • Is proactive, collaborative, and eager to learn.
  • Thrives in a fast-paced design studio.
  • Compensation:
  • $80K-$90K / annual salary.
  • Competitive benefits package including health, dental, life, long-term disability, 401K, profit sharing, performance-based bonus. SWA is a 100% Employee owned company.
  • Please include a brief cover letter, resume, and portfolio including writing samples.
  • Please limit file size to 5 MB total. SWA Group is an Equal Opportunity Employer.
  • No phone calls please

Preferred Qualifications

  • Experience coordinating RFQs, RFPs, or proposal submissions within an AEC environment strongly preferred.
  • Local candidates preferred.
  • Competitive benefits package including health, dental, life, long-term disability, 401K, profit sharing, performance-based bonus. SWA is a 100% Employee owned company.

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