Purchasing Specialist & Regulatory Liason
Role Overview
The Buyer manages vendor purchasing, purchase order processing, receiving, and company consumables, office supplies, and services.
The role maintains inventory management records to support regulatory and production needs, including forecasts, timelines, pricing, certifications, and documentation.
The position is not authorized to enter the manufacturing area.
Key Skills for This Role
Full Job Posting
Role summary
The Buyer manages vendor purchasing, purchase order processing, receiving, and company consumables, office supplies, and services.
The role maintains inventory management records to support regulatory and production needs, including forecasts, timelines, pricing, certifications, and documentation.
The position is not authorized to enter the manufacturing area.
Purchasing and inventory duties
- Request, place, confirm, track, and receive vendor purchase orders for raw materials and ingredients.
- Record purchase order confirmations and estimated ship dates in the database; verify orders and sign return confirmations when needed.
- Receive and inspect deliveries in QuickBooks and verify information is uploaded to the database.
- Use the company database and MS Teams to manage tasks and projects.
- Create and process shop-supply and online orders through QuickBooks and maintain shop-supply inventory.
- Coordinate supplier documentation requests and file regulatory records.
- Work with QC and other departments to manage raw-material and supply nonconformities.
- Determine shipping methods and costs; coordinate international shipments with brokers, carriers, and suppliers.
Communication and team contribution
- Manage supplier relationships, including remote and on-site sales appointments.
- Communicate known or anticipated problems promptly and coordinate across departments to support productivity and reduce downtime.
- Prepare and present technical information or procedures to the lead chemist, owner, and management.
- Design and implement training programs with other managers.
- Support company values, confidentiality, professional development, and continuous improvement.
- Work within the company's GMP system to maintain quality, compliance, and complete documentation.
Qualifications
- At least two years of QuickBooks experience.
- Computer proficiency with Word, Excel, MS Teams, and QuickBooks; familiarity with other inventory systems.
- International regulatory, natural, or organic certification experience preferred.
- GMP-environment experience preferred.
- Proficiency in English, strong written and verbal communication, and purchasing-related mathematics.
- Associate degree or higher.
- Five years of purchasing specialist experience preferred.
Workplace and physical requirements
- Work location is in person; the role is not authorized to enter the manufacturing area.
- Work includes extended desk sitting, computer use, communication, and occasional standing, walking stairs, climbing, balancing, or stooping.
- Frequently lift or move up to 10 pounds and occasionally up to 25 pounds.
Pay
- Pay is $80,000 to $85,000 per year.
Benefits
- Benefits include 401(k), AD&D, dental, employee assistance, flexible spending, health and life insurance, paid time off, and vision insurance.
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