Purchasing Officer (Local Hiring Only)

Attributes

• Responsible for sourcing and acquiring goods, services, or materials required by an organization. Their primary focus is to ensure cost-effectiveness, quality, and timely delivery.
• Maintaining the purchasing policy and ensuring that all purchases adhere to it.
• Choosing the suppliers that the company will deal with and maintaining the legal interaction with them.
• Managing any SLA’s (Service Level Agreements) that may be in place and managing any Master Agreements between the suppliers and the company.
• Liaison with other departments, particularly the accounting, administration and stock departments.
• Budgeting, costing and cost saving after reviewing the management information available.
• Health and Safety, Quality and other legal requirements.
• Overseeing any large procurement that may happen.

Duties

1. Supplier Management

• Research and identify reliable suppliers to meet the organization's needs.
• Evaluate supplier performance based on quality, cost, and delivery reliability.
• Negotiate contracts and pricing to secure favorable terms.

2. Procurement Planning

• Collaborate with internal teams to understand purchasing requirements.
• Forecast demand for goods and services to create effective procurement plans.
• Monitor inventory levels to prevent overstocking or shortages.

3. Cost Control and Analysis

• Analyze market trends to identify cost-saving opportunities.
• Compare quotes from multiple suppliers to ensure competitive pricing.
• Optimize purchasing budgets to align with organizational goals.

4. Order and Delivery Management

• Issue purchase orders and track the progress of deliveries.
• Ensure goods or services are received in the correct quantity and quality.
• Resolve issues such as delays, defective products, or incorrect shipments.

5. Documentation and Compliance

• Maintain accurate records of purchases, contracts, and supplier communications.
• Ensure compliance with company policies, legal regulations, and industry standards.