Purchasing Officer

Role overview

Purchasing and sourcing

• Manage daily purchasing activities and complete procurement requirements accurately and on time.
• Source and evaluate suppliers; request and compare quotations for competitive pricing and suitable terms.
• Negotiate prices, payment terms, delivery schedules, and other commercial conditions.
• Prepare and process purchase orders, purchase requests, quotations, and procurement documentation.

Supplier and delivery coordination

• Monitor orders and follow up with suppliers to ensure timely delivery of goods and services.
• Coordinate with departments on requirements, specifications, quantities, and delivery timelines.
• Maintain supplier relationships, find potential suppliers, and evaluate supplier performance, quality, pricing, and reliability.
• Ensure purchases meet required quality and specifications and resolve supplier, delivery, quality, and pricing issues.

Inventory, records, and controls

• Monitor inventory and coordinate with warehouse and logistics teams on incoming goods, receiving, deliveries, and inventory records.
• Verify purchase orders, delivery orders, invoices, and related documents; maintain accurate supplier, quotation, pricing, contract, and procurement records.
• Monitor supplier markets, prices, product availability, and industry developments to identify cost savings and process improvements.
• Support purchasing policies, procedures, procurement controls, approvals, budgets, and relevant regulatory compliance.

Reporting and collaboration

• Prepare purchasing, supplier-performance, cost-analysis, and procurement reports for management.
• Support procurement budgeting and cost control and collaborate with Finance, Warehouse, Operations, Sales, Production, and other departments.
• Stay current with supplier markets, purchasing trends, procurement practices, and relevant industry standards.

Experience and skills

• Proven experience as a Purchasing Officer, Procurement Officer, Buyer, Purchasing Executive, or in a related role.
• Strong understanding of purchasing, procurement procedures, supplier management, and inventory coordination.
• Experience sourcing and evaluating suppliers, obtaining quotations, and negotiating prices and terms.
• Strong negotiation, communication, coordination, relationship-management, analytical, and problem-solving skills; attention to detail.
• Ability to compare quotations and analyze costs, manage multiple requests and deadlines, and work independently while collaborating with departments.
• Understanding of purchase orders, invoices, delivery orders, quotations, and related procurement documentation.

Systems and preferred experience

• Proficiency in Microsoft Office, particularly Excel and Word, and relevant procurement software.
• Experience with ERP, purchasing, inventory-management, or procurement systems is preferred.
• Supplier, vendor, logistics-provider, or external-partner management experience is an advantage.
• Knowledge of inventory management, supply-chain processes, and basic cost analysis is preferred.

Education and certifications

• A bachelor’s degree or diploma in Supply Chain Management, Procurement, Business Administration, Logistics, Finance, or a related field is preferred.
• Professional procurement or supply-chain certifications are an advantage.

What the employer offers

• The posting describes opportunities to contribute to procurement operations, supplier management, sourcing, negotiation, inventory, logistics, cost savings, and operational efficiency.
• It mentions career progression, a collaborative growth-oriented environment, training, mentorship, professional development, competitive compensation, and comprehensive benefits.