Purchasing Clerk

This position will provide a wide range of administrative services for Procurement Services. Responsibilities will include purchasing card (“P-Card”) administration including monthly compliance monitoring, expense policy compliance, freight and fuel chargebacks and administrative support on other procurement related systems.

MAJOR DUTIES & RESPONSIBILITIES

• Processes P-Card applications, P-Card administration within banking and reconciliation software including account closure and suspension.
• Processes monthly statements from P-Card users.
• Performs monthly compliance check on P-Card statements for adherence to Purchasing Handbook guidelines for use.
• Identifies and investigates source of errors, confirming the correct information. Liaise with affected department and Finance regarding non-compliance for resolution of P-Card issues.
• Reviews Executive travel expense claims for compliance prior to senior level approval.
• Receives and allocates cost chargeback on department P-Card, freight and fuel card invoices.
• For asset disposal, creates postings for internal and auction sites to advertise furniture and equipment for sale and re-use. Manages TRU Re-Use site in coordination with Distribution Services.
• Maintain relevant digital files and records.
• Collects, sorts, and distributes departmental mail.

REPORTS TO Director, Supply Chain Management

EDUCATION:

• 2-year Business Diploma or equivalent

EXPERIENCE:

• Two (2) years’ related experience including one (1) year experience performing compliance reviews.

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

• Ability to perform word processing at 45 wpm
• Ability to deal courteously and tactfully with others
• Ability to communicate effectively both verbally and in writing
• Knowledge of Microsoft programs including excel and word
• Familiarity with web-based applications

WORKING CONDITIONS

• Sitting at a desk for long periods of time
• General office conditions
• Ability to lift weights up to 5 kg

Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled. Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized. Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants.

Position End Date (If Applicable)

The Hours of work are subject to change depending upon departmental requirements

Schedule Description

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.

Salary rate

NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our Careers website. External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.