Purchasing Card Coordinator

• Assists with issuing Purchasing Cards and maintaining cardholder records.
• Coordinates required documentation before cards are activated.
• Assists with monitoring monthly Purchasing Card reconciliations to ensure timely submission.
• Reviews supporting documentation for completeness and compliance with university policies.
• Maintains records of missing receipts and processes Missing Receipt Affidavits.
• Serves as the primary contact for routine Purchasing Card questions
• Assists departments with transaction disputes and vendor inquiries.
• Maintains accurate electronic and physical Purchasing Card files.
• Assists with preparing monthly Purchasing Card rcpo11s and program metrics.
• Tracks delinquent reconciliations and communicates with departments regarding outstanding documentation.
• Assists with internal and external audits by gathering requested documentation.
• Assists with Purchasing Card orientation and annual refresher training for cardholders.
• Develops and distributes Purchasing Card communications, reminders, and policy updates.
• Provides support for university travel-related Purchasing Card transactions, including hotel accommodations, conference registrations, and other approved travel expenses.
• Assists in maintaining compliance with university purchasing policies and procedures.
• Performs other related duties as assigned.

Will this position required travel?

Will this position required night, weekend, and after hour work?

Will this positon be supported using grants or contract funding?

Number of Vacancies

• Tuskegee University employment application
• Cover Letter
• Resume/CV
• Recommendation letters
• Copies of unofficial transcripts.
• Please note that official transcripts(s) will be required upon hire