Purchasing and Inventory Officer

Overview

***Stock Management (3 Branches)***

• Arrange and organize stock across all 3 branches to ensure tidiness, accessibility, and proper shelf labeling.
• Monitor daily stock levels at each branch and maintain accurate minimum / maximum stock thresholds.
• Transfer stock between branches as needed to balance demand.
• Ensure products are stored correctly to preserve quality (especially salon and beauty items).
• ***Purchasing & Orders***
• Prepare and submit stock orders based on each branch's needs.
• Place online purchases through approved websites and supplier portals.
• Negotiate prices, delivery times, and payment terms with local suppliers.
• Build and maintain strong relationships with vendors and source new suppliers where it benefits the business.
• Verify received goods against purchase orders and invoices; report any discrepancies, damages, or shortages.

***Stock Audits & Reporting***

• Plan and carry out regular stock audits (weekly / monthly) across all 3 branches.
• Reconcile physical stock counts with system records and investigate any variances.
• Maintain organized records of purchases, deliveries, invoices, and supplier correspondence.
• Prepare clear stock and purchasing reports for management.
• ***Administrative Support***
• Coordinate with branch managers and staff to understand product needs and resolve stock issues quickly.
• Keep purchasing files, supplier contracts, and pricing lists up to date.
• Support the accounts team with invoice matching, returns, and credit notes.
• Handle general administrative tasks as needed to support smooth operations.

Qualifications & Experience

• High School diploma minimum; Bachelor's degree in Business Administration, Supply Chain, or related field is a plus.
• 2+ years of experience in stock control, purchasing, or admin (experience in salon, beauty, retail, or multi-branch operations is highly preferred).
• Proven experience handling local suppliers and online purchasing platforms.
• Experience conducting stock audits and reconciling inventory records.

Skills & Competencies

• Highly organized with strong attention to detail.
• Ability to multi-task and manage priorities across multiple locations.
• Strong communication and negotiation skills (English required; Arabic is an advantage).
• Good working knowledge of MS Excel and inventory / POS systems.
• Trustworthy, accountable, and able to work independently with minimal supervision.
• Comfortable visiting all 3 branches regularly

Key Performance Indicators (KPIs)

• Zero stock-outs of essential products across all branches.
• Accurate monthly stock audit (variance under agreed threshold).
• On-time delivery of all purchase orders.
• Cost savings achieved through supplier negotiation and bulk ordering.
• Tidy, organized, and well-labeled stock areas in every branch.

What We're Looking For

• 2+ years' experience in purchasing, stock control, or admin (beauty / salon / retail background is a big plus).
• Strong organization, multi-tasking, and follow-through skills.
• Confident dealing with suppliers — in person, by phone, and online.
• Good with Excel and inventory systems.
• Trustworthy, detail-oriented, and able to work across multiple locations.
• English required.

Why join Brau?

• Be part of a growing beauty Salon brand.
• Friendly, professional, and supportive team.
• Competitive package and UAE benefits.