Proposal Coordinator (UAE National)

Overview

Abu Dhabi, UAE

Proposal Administrator / Coordinator (UAE National)

What You'll Be Doing

• Support the team in the coordination and administration of proposals, prequalifications, expressions of interest, and other bid submissions.
• Maintain proposal entries in the Opportunity Register and ensures information is accurately captured and updated.
• Supports document administration activities, including folder setup, file organization, document tracking, version control, naming conventions, and maintaining clean proposal workspaces.
• Maintain Knowledge hub libraries and repositories, including CVs, project descriptions, past performance records, proposal templates, forms, standard responses, graphics, and other reusable content.
• Format documents, performs desktop publishing, and completes word processing activities.
• Retrieve resumes, project descriptions, credentials, and other content from Parsons’ qualifications repositories and internal systems.
• Support coordination with internal departments such as contracts, legal, commercial, finance, corporate, and operations for obtaining relevant information for submissions.
• Prepare compliance matrix and bid management plan to support proposal kick offs
• Prepare proposal templates, forms, cover letters and other document in accordance with the tender requirements.
• Assist with meeting coordination, including setting up proposal meetings, preparing agendas, recording key actions, and following up with contributors.
• Support document control activities, including file naming, folder management, version control, document logs, and maintaining proposal documentation in SharePoint.
• Support proposal submissions through email and client portal and manage print production including logistics to ensure proposals are submitted on time to clients.
• Assist with proposal closeout activities, including archiving final submissions, updating repositories, uploading final documents, and capturing lessons learned.
• Provide administrative support and perform other ad-hoc requirements associated with this position as may be appropriate.

What Required Skills You'll Bring

• Bachelor's Degree in Engineering or Business administration (or equivalent)
• Internship and trainee experience in any organization
• Effective organizational, planning, and time management
• Effective verbal and written communication skills
• Ability to multi-task, be detail-oriented, and work against strict deadlines
• Familiarity with Microsoft Office Suite and SharePoint
• Role is open for UAE National only
• Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
• We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars!
• Imagine next and join the Parsons quest—APPLY TODAY!
• Parsons is aware of fraudulent recruitment practices.
• To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.