Proposal Coordinator - Roads & Highways
Key Skills for This Role
Full Job Posting
Responsibilities
- Proposal Support
- Assist Technical leads / Project Managers in preparing bids and tenders for Water projects.
- Coordinate inputs from technical teams, business development, and support functions.
- Format, edit, and compile proposal documents to meet client requirements.
- Track all opportunities and bids on various portals
- Track various proposals and maintain a tracker to monitor progress and deadlines
- Document & Content Management
- Maintain and update proposal templates, CVs, project sheets, and case studies.
- Ensure consistency in branding, style, and compliance with WSP standards.
- Track proposal versions, deadlines, and submission requirements.
- Collaboration & Communication
- Act as a liaison between the Water Team and the Proposal teams.
- Support scheduling of reviews, meetings, and approvals with the Head of Water / Technical Directors
- Communicate effectively with cross-functional stakeholders to gather inputs.
- Quality Assurance
- Conduct basic compliance checks against tender instructions.
- Proofread documents for accuracy, grammar, and clarity.
- Support final packaging and submission of proposals.
Qualifications
- Skills & Competencies
- Strong organisational and coordination skills.
- Excellent written and verbal communication abilities.
- Proficiency in MS Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat.
- Familiarity with proposal management tools (e.g., SharePoint, InDesign is a plus).
- Ability to work under tight deadlines and manage multiple tasks simultaneously.
- Knowledge of transport and infrastructure sectors preferred.
- Typical Requirements
- Bachelor’s degree in Civil Engineering or related field
- 4–6 years in proposal coordination or bid support.
Preferred Qualifications
- Familiarity with proposal management tools (e.g., SharePoint, InDesign is a plus).
- Knowledge of transport and infrastructure sectors preferred.
About WSP
WSP is a global professional services firm headquartered in Montréal, providing engineering, advisory, and science-based expertise. It serves clients across transportation and infrastructure, property and buildings, earth and environment, energy, water, and other sectors.
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