Proposal Coordinator I

The Proposal Coordinator is responsible for coordinating, developing, managing, and continuously improving proposal and qualification-based pursuits that support Three Notch Group's growth strategy. This role works closely with business development professionals, technical staff, leadership, and pursuit teams to facilitate compliant, high-quality, client-focused submissions while maintaining proposal resources, leveraging technology, improving processes, and supporting consistent pursuit execution across the organization. The Proposal Coordinator serves as a critical partner in ensuring that Three Notch Group presents compelling, accurate, and professional qualifications, proposals, and marketing materials that align with company standards and strategic objectives.

The essential functions of the Proposal Coordinator are to:

This perspective focuses on the individual's relationships with clients. It includes metrics such as client satisfaction, responsiveness to client needs, relationship development, and overall support of the firm's reputation and client experience. Aligning with our core values of RELATIONSHIPS and ADVOCACY .

Collaborate with capture teams, technical professionals, and pursuit stakeholders to develop compelling, client-focused proposals that communicate Three Notch Group's understanding of client needs, relevant experience, project approach, differentiators, and value proposition.

Assist in developing and maintaining win themes, executive summaries, project descriptions, resumes, and customized proposal content.

Ensure designated strategic and priority pursuits include client-focused messaging and differentiators aligned with client needs and project objectives.

Support the development of proposal content that effectively communicates the value, expertise, and capabilities of Three Notch Group.

This perspective focuses on the internal business processes that drive organizational effectiveness. It includes quality, compliance, teamwork, communication, data integrity, operational efficiency, and process consistency. Aligning with our core values of UNITY , RESPONSIBILITY , and ACCOUNTABILITY .

Coordinate the end-to-end development of assigned proposals, Statements of Qualifications (SOQs), SF330s, letters of interest, and other pursuit-related submissions.

Review RFQs and RFPs and identify proposal requirements and compliance obligations.

Develop compliance matrices and proposal outlines.

Establish and maintain internal deadlines.

Coordinate proposal kickoff meetings.

Manage proposal production through final quality review and submission.

Ensure compliance reviews are completed prior to submission.

Assist in developing, benchmarking, documenting, and refining company proposal standards, templates, workflows, graphics, messaging, and quality-control practices.

Promote consistency with company branding and quality standards while allowing appropriate customization for clients, markets, and pursuits.

Identify recurring proposal issues and assist in implementing process improvements.

Support periodic review and updating of templates, standards, and reusable proposal resources.

This perspective focuses on the individual's impact on organizational growth, business development support, efficiency, proposal performance, and overall contribution to company success. Aligning with our core values of ACCOUNTABILITY and GROWTH .

Support pursuit activities that contribute to organizational growth and business development objectives.

Track and monitor shortlist rates, win rates, and other proposal performance indicators.

Assist in maintaining efficient proposal-development processes that support successful pursuit execution.

Promote quality, consistency, and compliance in proposal submissions to support competitive positioning and reduce preventable disqualifications.

Support reporting and analysis related to pursuit activity and performance trends.

This perspective focuses on personal development, innovation, knowledge growth, technology adoption, continuous learning, and organizational improvement. Aligning with our core values of GROWTH , RESPONSIBILITY , and UNITY .

Responsibly leverage approved AI technologies, automation tools, proposal-management systems, and emerging technologies to improve proposal quality, efficiency, consistency, and effectiveness.

Utilize technology while maintaining appropriate human review, confidentiality, data security, and brand standards.

Identify time-saving and quality-enhancing applications of approved technology.

Demonstrate and document measurable proposal-process improvements.

Track proposal activity and pursuit outcomes.

Facilitate proposal closeout activities following submission and selection decisions.

Collect and analyze available client debrief information, pursuit-team feedback, win/loss data, shortlist results, and lessons learned.

Identify trends and recommend improvements to proposal-development practices.

Document lessons learned and support their incorporation into future pursuit efforts.

Promote continuous learning and improvement within the proposal-development process.

The Proposal Coordinator is expected to reflect Three Notch Group's Core Values in both results and relationships:

Unity through collaboration across pursuit teams.

Accountability through dependable follow-through and deadline ownership.

Relationships through trusted partnerships with technical professionals, leaders, and clients.

Advocacy through client-focused messaging and support of the firm's best interests.

Responsibility through careful stewardship of information, quality, and resources.

Growth through continuous learning, technology adoption, lessons learned, and process improvement.

Predominantly office environment.

Noise levels within the office environment are typically moderate.

Hybrid or remote work arrangements may be available based on business needs.

Occasional travel may be required for meetings, training, conferences, or company events.

Work may occasionally require flexibility in schedule to accommodate proposal deadlines and submission requirements.

Benefits

Competitive pay based on experience and certifications

Opportunities for advancement and technical training

Company vehicle or mileage reimbursement (if applicable)

Health, dental, and vision insurance

Paid time off and holidays

401(k) with company match

Locations:

Alpharetta, GA

Three Notch Group, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by applicable law.