Proposal Coordinator

The Proposal Coordinator supports the commercial operations and project development team by coordinating responses to Requests for Information (RFIs), Requests for Quotation (RFQs), Requests for Proposal (RFPs), and Statements of Qualification (SOQs), as well as client presentations that support the pursuit of new business. Working with minimal supervision, the Proposal Coordinator plans, develops, and assembles compliant, professional proposal packages and serves as a resource for departmental proposal processes and standards. The position will be based in our Houston, Texas office located at 12301 Kurland Drive STE 400, Houston, TX 77034.

Help win new business by delivering compliant, professional, on-time proposal packages that clearly present Dashiell’s qualifications and value.

Keep proposal efforts on track by coordinating schedules, deadlines, and contributor inputs across estimating, engineering, project management, and legal.

Strengthen response quality and consistency by maintaining a well-organized, current content library and applying corporate proposal standards.

Enable leadership to make informed pursuit decisions through accurate opportunity data, pipeline reporting, and win/loss tracking.

High school diploma or equivalent required.

Aptitude for managing multiple, concurrent proposals in a fast-paced, deadline-driven environment.

Ability to interpret RFP and RFQ instructions and evaluation criteria and to develop compliance matrices and schedules.

Strong writing, editing, and proofreading skills with excellent grammar, spelling, and punctuation.

Proficiency with Microsoft Office (Word styles, sections, and tables of contents; PowerPoint; Excel) and Adobe Acrobat (PDF assembly and bookmarking).

Good organizational skills, including development of work plans, version control, and the ability to multitask effectively.

Strong interpersonal skills with the ability to collaborate and communicate at all levels of the organization and with external partners.

Ability to identify problems, propose solutions, and drive issues to resolution under tight deadlines.

Willingness to work flexible hours during peak deadlines; limited travel (up to 10%) may be required.

Driving is not required for this position.

Associate’s or bachelor’s degree in marketing, business, communications, technical writing, engineering, or a related field.

Minimum of 2 years of experience in a proposals, marketing, or sales operations role.

Experience in EPC, industrial, or energy markets.

Experience with Adobe InDesign or Illustrator and RFP tools such as RFPIO, Loopio, or Qvidian.

Familiarity with CRM platforms such as Salesforce or HubSpot.

Work is primarily performed in a climate-controlled office environment.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined by Company policy. Equal Employment Opportunity

Dashiell is an Equal Opportunity Employer. Employment decisions are made without regard to race, religion, color, sex, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, or any other protected status under applicable law.

Dashiell offers a competitive compensation and benefits package. Benefits include company-paid life insurance, accidental death and dismemberment insurance, long-term disability insurance, and an employee assistance program. Additional benefit offerings include medical coverage through a traditional PPO or one of two high-deductible health plans (with FSA or HSA options), dental and vision coverage, supplemental life insurance, short-term disability, critical illness insurance, group accident insurance, hospital indemnity insurance, and a 401(k) plan with immediate vesting, among others.

Candidates must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without current or future visa sponsorship. Third-party recruiters and agencies, please do not contact us regarding this position.