Property Supervisor
Skills
About This Role
1. Property Operations Management
- Oversee day-to-day property operations.
- Ensure buildings, facilities, and common areas are maintained properly.
- Coordinate with the Facility Management Contractors on Day to Day cleaning, landscaping, security, waste management, and utilities.
- Conduct routine inspections and preventive maintenance.
- Ensure compliance with health, safety, and municipal regulations.
2. Tenant & Occupancy Management
- Manage tenant onboarding and move-ins/move-outs.
- Handle lease agreements, renewals, and terminations.
- Address tenant complaints, service requests, and disputes.
- Maintain positive tenant relationships to improve retention.
- Monitor occupancy levels and leasing performance.
3. Financial Management
- Prepare and manage operational budgets.
- Monitor income, expenses, and cash flow.
- Approve invoices and oversee vendor payments.
- Coordinate rent collection and arrears follow-up.
- Prepare financial reports for property owners or investors.
- Support annual audits and financial compliance.
4. Vendor & Contractor Management
- Source, evaluate, and appoint service providers.
- Negotiate contracts and service-level agreements (SLAs).
- Supervise contractor performance and quality standards.
- Ensure vendors comply with insurance and safety requirements.
5. Maintenance & Asset Preservation
- Implement preventive and corrective maintenance programs.
- Coordinate emergency repairs and incident response.
- Monitor building systems such as HVAC, elevators, plumbing, and electrical systems.
- Track asset condition and recommend capital improvements.
6. Legal & Regulatory Compliance
- Ensure compliance with lease obligations and local property laws.
- Maintain permits, licenses, and inspection records.
- Coordinate insurance policies and claims management.
- Support dispute resolution and legal proceedings when necessary.
7. Reporting & Documentation
- Maintain accurate property records and documentation.
- Prepare operational and performance reports.
- Track KPIs such as occupancy, maintenance response time, and budget variance.
- Maintain digital filing systems and lease databases.
- Daily Report to the Property Director.
8. Risk & Security Management
- Monitor security operations and emergency preparedness.
- Conduct risk assessments and safety inspections.
- Implement emergency response procedures.
- Coordinate with security providers and local authorities if needed.
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