Property Services Coordinator

Role overview

Operations and service coordination

• Process phone, email, and in-person requests and maintain a database for reporting and analysis.
• Coordinate purchase orders, work orders, tenders, quotes, forms, documentation, contractors, and building technicians.
• Review preventive-maintenance work orders and administer service contracts and vendor performance.
• Prepare expense summaries, investigate invoice and ledger errors, and review financial reports.
• Coordinate cleaning inspections and report and follow up on deficiencies; travel may be required.

Health, safety and communication

• Monitor compliance with company, client, and legislated health and safety requirements, including work permits and PPE.
• Report incidents, track safety documentation, attend safety meetings, and complete corporate safety training.
• Verify contractor security requirements and coordinate building activities to avoid conflicting safety hazards.
• Communicate with clients, tenants, managers, suppliers, and service providers and address concerns.

Qualifications and skills

• High school diploma and up to one year of relevant office administration or service coordination experience.
• Strong interpersonal, customer-oriented, written and verbal communication skills; ability to collaborate and manage concurrent tasks.
• Tendering knowledge, Microsoft Office, Oracle Cloud, and financial management software are assets.
• No licenses or professional accreditations are required.

Role scope