Property Associate

Job Purpose

1. Revenue Management

• Oversee property revenue by maintaining accurate and reconciled statements of accounts
• Monitor and validate all income streams, ensuring completeness and accuracy
• Reconcile revenues against lease agreements and contractual terms
• Ensure timely invoicing and support collection processes

2. Cost Control & Expense Management

• Monitor and track operational expenditures (OPEX) across the property
• Allocate costs accurately across relevant cost centers
• Implement cost control measures to enhance financial efficiency
• Analyze cost trends and identify opportunities for savings

3. Invoice Review & Financial Verification

• Review and verify supplier invoices, supporting documents, and approvals
• Ensure all submitted invoices align with contractual terms and completed services
• Coordinate with relevant departments to resolve discrepancies prior to payment processing

4. Financial Reconciliation & Compliance

• Reconcile income, expenses, and operational costs on a regular basis
• Identify and investigate financial discrepancies and variances
• Ensure compliance with internal financial policies, contractual obligations, and regulatory requirements
• Maintain accurate and well-documented financial records

5. Financial Reporting

• Prepare and deliver periodic financial reports including:
• Income and expenditure statements
• Rent collection reports
• Accounts Payable (AP) and Accounts Receivable (AR) aging reports
• Additional responsibilities:
• Provide analysis of property performance and financial insights to support decision-making

6. Accounts Payable & Receivable Management

• Maintain updated and accurate AP and AR sub-ledgers
• Monitor aged receivables and support follow-up on outstanding payments
• Track vendor payments and ensure timely processing

7. Stakeholder Coordination

• Liaise with Property Management, Finance teams, and service providers on financial matters
• Support alignment between operational activities and financial reporting
• Provide financial clarifications and supporting documents when required

Key Skills & Competencies

• Strong financial analysis and reconciliation skills
• Knowledge of accounting principles (AP, AR, revenue recognition)
• Attention to detail and high level of accuracy
• Proficiency in financial reporting and Microsoft Excel
• Ability to interpret contracts and financial agreements
• Strong communication and coordination skills