Projects Coordinator

Hill International is seeking a Project Coordinator in Phoenix, Arizona

Qualifications

• Bachelor’s degree in construction management or a high school diploma with 2+ years of administrative, project coordinator and or document control experience within the construction industry.
• Strong written and verbal communication skills, with the ability to relay detailed information.
• Knowledge of applicable programs, Microsoft Office, Word, Excel, PowerPoint, MS Teams, Adobe Acrobat, and SharePoint.
• Develop, interpret, and adhere to all policies and procedures.
• Must be willing to work full-time on-site.
• Ability to work on a team and support project and organizational goals.

Depending upon your employment status, Hill’s comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.

Responsibilities

• Assist with managing incoming design package submittals for TI Projects; this includes creating the routing sheet and distributing for review, compiling and organizing review comments, and prepare tracking spreadsheets for Aviation stakeholder responses.
• Schedule TI Project kick-off, Project coordination and Pre-construction meetings and assist Project Manager’s by creating meeting minutes and distributing to all parties for review and comment.
• Create and update the electrical shutdown calendar and coordinate with PSM-2 on work activity notices.
• Attend site visits and punch walks; assist PMs by taking photos, field notes and compiling data.
• Assist with gathering information to support the PM’s with conflict resolution.
• Create meeting agendas/sign in sheets for all TI project meetings.
• Create AFP Transmittals, Release Letters, and Expedited Review Forms for project design submittals that require permits and track the status of these AFP reviews.
• Process yearly renewal of AFP permit and keep address log for this up to date.
• Create subsurface investigation permits.
• Keep the TI Handbook, TI Flowchart, TI Checklists and associated standard forms up-to-date.
• Set up G:\ drive hard files for new TI’s.
• Be responsible for project set-up in Unifier.
• Be responsible for tracking and analyzing TI project data and performance metrics.
• Coordinate the monthly TI project status updates and distribute weekly, monthly and annual reports for DCS and Aviation management.
• Assist with creating PowerPoint presentations for staff presentations to stakeholders and executive management, as required.
• Assist with entering timecards into SAP.
• Assist on keeping TI tracking data up to date with project info/status.
• Cover front reception desk as needed.
• Respond to tenant/contractor inquires as they pertain to the TI process.
• Assist the PM with TI project close-out procedures, finalize paperwork and track as-built plan delivery status.
• Assist, as needed, with the JOC Program such as reviewing project invoices, preparing and routing documents for review/approval and tracking various project submittals.