Project Secretary

Overview

Key Responsibilities

• Provide administrative and secretarial support to the Project Manager and project team.
• Prepare, format, and maintain project correspondence, reports, presentations, and meeting minutes.
• Manage incoming and outgoing project documents, letters, transmittals, and emails.
• Maintain an organized filing system for project records, drawings, and documentation.
• Coordinate meetings, appointments, travel arrangements, and project-related logistics.
• Track document submissions, approvals, and project deliverables to ensure timely follow-up.
• Assist in preparing monthly reports, progress updates, and project presentations.
• Maintain confidentiality of project information and company records.
• Coordinate with clients, subcontractors, suppliers, and internal departments regarding administrative matters.
• Support onboarding and mobilization of project personnel, including documentation and records management.
• Monitor office supplies and ensure smooth day-to-day administrative operations.
• Ensure compliance with company procedures and project documentation requirements.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Office Management, or a related field.
• Minimum **3–5 years of experience** as a Project Secretary, Administrative Assistant, or similar role in Oil & Gas, EPC, construction, or industrial projects.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong document management and organizational skills.
• Excellent written and verbal communication skills in English.
• Ability to manage multiple tasks and meet deadlines in a fast-paced project environment.
• Strong attention to detail and ability to maintain confidentiality.
• Pay: AED4,000.00 - AED5,000.00 per hour