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Project Manager Talent Services
Danny Wimmer Presents
Nashville, USA
Full-time
Entry · 2+ years experience
Hybrid
Discovered 1 months ago
Microsoft OfficeAdobe AcrobatAirtable
Key Skills for This Role
Microsoft OfficeAdobe AcrobatAirtable
Full Job Posting
Key Responsibilities
- Prepare artist offers, performance agreements, and other contract documents using established templates.
- Manage the artist contract process from initial offer through execution, coordinating timelines, tracking deliverables, and ensuring all milestones are completed accurately and on schedule.
- Serve as the central point of coordination for artist contracting, communicating priorities, status updates, and deadlines across internal teams.
- Develop and maintain project trackers, booking grids, talent schedules, and contract dashboards to provide visibility into contract status and key milestones.
- Coordinate booking timelines and proactively follow up with internal stakeholders and external partners to keep projects moving forward.
- Enter and maintain artist, contract, and event information within Airtable and other internal systems, ensuring data accuracy and consistency.
- Collect, organize, and distribute marketing assets associated with artist agreements.
- Prepare artist analysis reports, compile talent-related data, and assist with operational reporting.
- Assist with show settlements and other contract-related administrative tasks.
- Process wire requests, deposits, and other financial documentation associated with artist agreements.
- Review incoming contracts for completeness and route agreements through the appropriate approval and signature process.
- Track contract deadlines, deliverables, renewals, and notice periods to ensure timely completion and follow-through.
- Assist with vendor agreements, insurance certificates, and other administrative legal documentation as needed.
- Continuously evaluate workflows, recommend process improvements, and help implement more efficient contract administration and project management practices.
- Support additional administrative responsibilities, cross-functional initiatives, and special projects as assigned.
Preferred Qualifications
- Bachelor's degree preferred or equivalent combination of education and experience.
- 2–4 years of experience in contract administration, executive support, talent coordination, event operations, or a related administrative role.
- Experience in the music, entertainment, live events, venue, casino, or hospitality industry is strongly preferred.
- Previous experience supporting executives or working in a highly collaborative, fast-paced environment is a plus.
- Exceptional organizational skills with strong attention to detail.
- Ability to manage multiple priorities and meet tight deadlines.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office and Adobe Acrobat; Airtable experience is a plus.
- A proactive mindset with a willingness to learn and take on new responsibilities.
- Passion for live music and the festival industry.
- This position is hybrid in Nashville, TN or Los Angeles, CA, with at least four days in the office, with the flexibility to work remotely one day a week.
- Salary range is DOE. Additional benefits include PTO, sick days, and medical/dental/vision/401k benefits. This represents the typical salary range for this position and is just one component of DWP's total compensation package for employees.
About Danny Wimmer Presents
Performing Arts & Live Entertainment135 employeesFounded 2011
Independent U.S. music festival producer and live-event promoter serving fans, artists, brands, venues, and casino partners.
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